ࡱ> { gbjbjzz [[ $(L lll|p!"!(!!!" u-|/@$u'jlY""YYll!!2jjjY l!l!jYjjJP\!B-UrcB̓M<cl11h?J jI<R111111i^111111YYYY111111111111111111 :  XE "Faculty Handbook:preamble" \r "fachndbkpreamble" PREAMBLE PREAMBLE The Faculty Handbook describes the rights, rules and procedures that the ϳԹ Faculty has adopted in order to govern itself fairly and effectively. These rights, rules and procedures have evolved over time in response to changing circumstances, and continue to do so. The function of this Handbook is to codify and clarify them in their current form. The Handbook is divided into six parts: Part One specifies Faculty Rights and Responsibilities and has the force of contract. Part Two describes the Faculty Governance system, including Faculty Meeting by-laws, the function and membership of faculty committees, and academic policies. Part Three describes the all-College Governance system, including information on All-College committees and the ϳԹ Honor Code. Part Four describes benefits extended to the Faculty. Part Five describes the College Administration and is primarily informational in nature. Part Six describes the College policy for Equal Opportunity Employment and Diversity,and is also primarily informational in nature. The Handbook is revised annually by the Faculty Executive Committee in consultation with other entities as required, and is presented for adoption by the Faculty early in the academic year. The specific procedures for Handbook revisions are spelled out in Part One, Article XXI. Comments and questions about this Handbook should be directed to the Faculty Executive Committee. PART ONE FACULTY RIGHTS AND RESPONSIBILITIES I. THE  XE "Faculty:defined"  XE "Faculty:defined" \t "See Faculty Governance, Faculty Meeting" FACULTY The Faculty consists of all full and part-time teaching and library personnel and those in shared appointments holding the ranks defined in Part One, Article IV (Categories of Appointments to the Faculty), Sections A (Tenure-track Appointments), B (Pre-tenure-track Appointments), and C (Non-tenure-track Appointments). The rights and privileges of faculty members vary according to type and status of appointment. These rights are defined in various parts of the Handbook. See in particular Part One, Articles V (Appointment to the Faculty), IX (Tenure), and XX (Faculty Governance); Part Two, Article I (Faculty Meeting By-Laws), sub-Article I (The Faculty Meeting), Section C (Eligibility to Vote); and Part Four, (Benefits). II. FACULTY STATUS  XE "Faculty:faculty status"  Faculty status and related matters, including appointments, reappointments, decisions not to reappoint, promotions, the granting of tenure, and dismissal, are primarily a faculty responsibility based upon the fact that its judgment is central to general educational policy. Determinations in these matters are first made by the CAPT through established procedures. Recommendations from the CAPT and the Vice President for Academic Affairs are made to the President, who makes final recommendations to the Board of Trustees, which makes final decisions. It is the expectation of the Faculty that the President and the Board of Trustees shall, on questions of faculty status, as in other matters where the Faculty has primary responsibility, concur with the faculty judgment except in rare and exceptional instances and for compelling reasons, which should be stated in detail. In all instances of disagreement, the President and the CAPT should have an opportunity for further discussion before reporting to the Board. III.  XE "Academic Freedom" \r "acadfreedom1"  XE "Academic freedom" \t "See Committee on Academic Freedom and Rights, Tenure" ACADEMIC FREEDOM ϳԹ vigorously endorses the principle of academic freedom. Faculty and other members of the academic community are entitled to full freedom in research and in publication of the results. The extent to which research activities may be pursued is subject to the adequate performance of other academic duties.  XE "Dean of the Faculty:additional employment of faculty for pecuniary return"  XE "Faculty:additional employment of faculty for pecuniary return" Research, consultation, or additional employment for pecuniary return shall be based upon prior agreement with the Dean of the Faculty. Faculty are entitled to freedom in the classroom in discussing their subject, but should be careful not to introduce into their teaching controversial issues which have no relation to their subject matter. Controversy that is directly related to a teacher's subject matter is recognized as an important part of intellectual inquiry, and it is not the intent of this statement to limit such controversy. Faculty are members of the community, members of learned professions, and professional representatives of an educational institution. When they speak as members of the community, they should be free from institutional censorship or discipline, but their special position in the community imposes obligations. As persons of learning and as educational officers, they should remember that the public may judge their profession and the College by their utterances. Hence they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not institutional spokespersons. The College recognizes the right and the responsibility of faculty members to speak as members of the community on issues of public concern. IV. ACADEMIC FREEDOM AND TENURE XE "Academic Freedom and Tenure"  The Committee on Academic Freedom and Rights XE "Committee on Academic Freedom and Rights"  (CAFR XE "CAFR" \t "See Committee on Academic Freedom and Rights"  XE "Committee on Academic Freedom and Rights:confidentiality of conversations with President, Vice President for Academic Affairs, and trustees"  XE "Committee on Appointments, Promotion, and Tenure:confidentiality of conversations with President, Vice President for Academic Affairs, and trustees" ) and the Committee on Appointments, Promotion, and Tenure XE "Committee on Appointments, Promotions, and Tenure" \t "See Tenure"  XE "Committee on Appointments, Promotions, and Tenure"  (CAPT XE "CAPT" \t "See Committee on Appointments, Promotion, and Tenure" ) have been recognized by the Board of Trustees, the President and the Faculty as representing the Faculty of ϳԹ in discussions with the President, the Vice President for Academic Affairs, and the corresponding committee of the Trustees on matters of common concern and responsibility. On questions of academic freedom and tenure, CAFR and CAPT represent the Faculty to the President, the Vice President for Academic Affairs, and to the Trustees and make recommendations for their consideration. The confidential nature of these discussions is respected by all parties taking part. V. APPOINTMENTS TO THE FACULTY XE "Faculty:categories of faculty appointments" \r "categoriesfaculty"  A. Tenure-track Appointments XE "Appointments:tenure-track" \r "appointmentstenuretrack1"  XE "Vice President for Academic Affairs:appointment of faculty to tenure track" \r "appointmentstenuretrack1"  XE "Department chairs:appointment of faculty to tenure-track" \r "appointmentstenuretrack1"  Initial appointments to all ranks are made by the Vice President for Academic Affairs in consultation with the Dean of the Faculty, the Department Chair and the department concerned and (where appropriate) Program Directors. In the case of appointment as  XE "Vice President for Academic Affairs:appointment as Professor with tenure" Vice President for Academic Affairs or Dean of the Faculty, the President may appoint the Vice President for Academic Affairs as well as the Dean to the Faculty, at the rank of Professor with tenure, according to procedures prescribed in the Faculty Handbook, Part One, Article IX (Tenure), Section C (Eligibility), number 5, and Section E (Procedures for Granting Tenure), number 11. Full-time and shared faculty appointments to all professorial ranks shall be made for a three-year period, the first year being a probationary one. Appointments to shared positions may be made for those whose areas of expertise are substantially interchangeable.  XE "Faculty:shared appointments" Shared appointments to the Faculty are designed to enable the College to hire and retain gifted professionals who may wish to teach less than full-time on a permanent basis. In order to fulfill the College's needs such appointments are made when two faculty members can fulfill the responsibilities of a single position or a fraction of two positions, while allowing for flexibility between them in assigning responsibilities. 1. The appointee's department may request the Dean of the Faculty on or before February 15th of the first year to terminate his or her contract at the end of the academic year. If the Dean of the Faculty grants the request and the request is approved by the Vice President for Academic Affairs, the Dean of the Faculty shall notify the appointee of such termination in writing on or before March 1st of the first year of the appointee's contract. If the appointee begins his or her contract in mid year (January), the date for the department's request to the Dean of the Faculty shall be May 31st, and the Dean of the Faculty must notify the appointee of termination in writing by June 15th. 2. An appointment that is not terminated during the first year shall remain in effect through the third year. B. Fully Dedicated Tenure-Track Lines in ID Programs In a case of demonstrated need a full-time tenure-track appointment may be made to an interdisciplinary program. Appointments shall be made according to methods described in Article V.(Appointments To The Faculty) Sections A (Tenure-track Appointments) and C. (Pre-tenure-track Appointments) as applicable. Upon the award of a tenure-track line to an interdisciplinary (ID) program and before initiating a search, a Program Personnel Committee (PPC) shall be formed to perform functions normally assumed by a department in all matters of reappointment, tenure, and promotion. An ID program with multiple lines shall have one PPC. The ID PPC will function separately from a Program Steering Committee although membership may overlap. The ID PPC will consist of the ID Program Director and 4-8 tenured and tenure-track faculty in at least the third year of consecutive full-time college service and at least the third year of participation in the ID Program. The Dean of Faculty appoints members to the PPC in consultation with the Director and the ID Program Steering Committee. In cases where a Committee member vacates his/her position on the Committee, a replacement is appointed in the same manner. Normally the ID Program Director will chair the PPC. If the Director is a candidate, however, the Dean in consultation with the PPC shall appoint a tenured faculty member from the committee to serve as Chair. Once the committee is formed, PPC membership shall remain a fixed number of faculty through a candidate's tenure review. Appointments will be for one term of three years or for two or more consecutive terms with the latter recommended if feasible. Appointments should ensure that membership is representative of the disciplinary diversity and range in academic rank of faculty actively teaching in the ID program. The majority of committee faculty should be tenured, if possible, and should have prior experience in reappointment and tenure review. Before initiating a search, the ID PPC shall establish internal procedures to evaluate candidates for reappointment, tenure, and promotion according to guidelines specified for Chairs and departments in Faculty Handbook Part I, Articles VII (Rights), VIII (Reappointment), IX (Tenure), and XI (Promotion). In support and review of tenure-track faculty appointed to a program, the Director shall perform duties normally assumed by a department Chair as specified in the Articles noted above and in Article XII. Leaves of Absence. Exception: If the Director is the tenure-track candidate, the Chair of the ID PPC shall perform the duties referred to above. (Also see Handbook Part I, Article XVI, Section D [Obligations Pertaining to Program Directors] and Article XV, Section D [Obligations Pertaining to Department Chairs].) In some considerations for promotion an ID PPC may need to be reconstituted. In such cases, before promotion consideration of a candidate appointed to an ID Program can begin, the program in consultation with the Dean of the Faculty shall form an ID Program Personnel Committee according to the procedures specified above. C. Tenure-Track Lines Apportioned between Departments/Programs It is expected that in most cases faculty who participate in interdisciplinary (ID) programs do so voluntarily and on a non-contractual basis. However, in a case of demonstrated need, a full-time tenure-track proportional appointment may be made. A proportional tenure-track appointment is a contractual faculty appointment that is shared between a department and an ID program or between two departments or between two ID programs; the proportions of the appointment must be specified in the letter of appointment. These appointments require that the faculty member holding them make a significant and sustained contribution in teaching and service to both departments/programs. Scholarship may be relevant to one or both of the departments/programs. The usual proportional division will be 60/40, although special circumstances might dictate other proportional divisions. The larger proportion may reside in a department or a program. Under exceptional circumstances and in response to demonstrated need, a proportional tenure-track appointment may be changed to 100% in a department or a program, to a different proportional division, or to a proportional appointment with a different department or program. It is also possible to change a 100% department appointment to a proportional appointment with an ID program or another department. Any such change must be approved by the faculty member, the department(s) and program(s) involved, the Dean of the Faculty and the Vice President for Academic Affairs D.. Pre-tenure-track Appointments XE "Appointments:pre-tenure-track"  XE "Vice President for Academic Affairs:appointment of faculty to pre-tenure track"  XE "Department chairs:appointment of faculty to pre-tenure track"  Visiting Instructor XE "Visiting Instructor" : Appointments to the Position of Visiting Instructor will be made with the understanding that appointees must receive their doctorates or the equivalent terminal degree by October 15th following their second year at ϳԹ in order to move onto tenure-track lines. By May 1st in the second year of service such appointees must show evidence that the degree is or will be completed by October 15th. If this condition is met, the department shall determine whether or not the appointee should be offered a tenure-track position. Neither professional accomplishment beyond the completion of the terminal degree nor community service shall be applied as criteria in this decision. Appointees who fail to complete the degree by October 15th following their second year shall receive contracts for a third and terminal year at the College. Exceptions to this date may be granted when the Dean of the Faculty and the Vice President for Academic Affairs judge there are procedural circumstances beyond the candidate's control. E. Non-tenure-track Appointments XE "Appointments:non-tenure-track" \r "appointmentsnontenuretrack1"  XE "Dean of the Faculty:appointment of faculty to non-tenure track" \r "appointmentsnontenuretrack1"  XE "Department chairs:appointment of faculty to non-tenure track" \r "appointmentsnontenuretrack1"  1. The Dean of the Faculty makes all appointments to non-tenure-track positions in consultation with the Chair of the department concerned and (where appropriate) Program Directors. Full-time and shared appointments as Library Faculty XE "Library faculty:appointment" \r "apptofartistsandwriters1" ,  XE "Artists-in-Residence:appointment" \r "apptofartistsandwriters1" Artists- and  XE "Writers-in-Residence:appointment" \r "apptofartistsandwriters1" Writers-in-Residence, and  XE "Teaching Associates:appointment" \r "apptofartistsandwriters1" Teaching Associates will be made initially for three years, the first year being a probationary one. The appointee's department may request the Dean of the Faculty on or before February 15th of the first year to terminate his or her contract. If the Dean of the Faculty grants the request, and the request is approved by the Vice President for Academic Affairs, the Dean of the Faculty shall notify the appointee of such termination in writing on or before March 1st of the first year of the appointee's contract. If the appointee begins his or her contract in mid year (January), the date for the department's request to the Dean of the Faculty shall be May 31st, and the Dean of the Faculty must notify the appointee of the termination in writing by June 15th. An appointment that is not terminated during the first year shall remain in effect through the third year. Full-time and shared appointments as Research Associates and Department Assistants will be made for one year, renewable. Appointments to shared positions may be made for those whose areas of expertise are substantially interchangeable. 2. The following titles are currently recognized for professional personnel outside the tenure-track: a. Library Faculty XE "Library faculty:as members of the faculty" : Library Faculty XE "Library faculty"  are full-time members of the Faculty. Promotion from Assistant to Associate Librarian and to Librarian is based upon the promotion criteria specified in the Faculty Handbook Part One, Article VI, Section C (Non-tenure-track Faculty), number 1(Library Faculty), and granted according to the procedures specified in Part One, Article XI (Promotion), Section B (Librarian Ranks). Those Library faculty tenured as of 1993-94 will retain tenure. Library faculty whose appointments were effective prior to July 1, 1994 will have a choice of whether to stand for tenure or for contract renewal at the appropriate time. Library faculty whose appointments take effect on or after July 1, 1994 are eligible only for contract renewals as described below (see Part [One Faculty Rights and Responsibilities], Article VIII [Reappointment], Section B [Reappointment of Librarians]). b. Artist- XE "Artists-in-Residence:category of faculty"  or Writer-in-Residence XE "Writers-in-Residence:category of faculty" : An Artist- or Writer-in-Residence is a full-time teaching member of the Faculty. The title recognizes achievement, experience, and acclaim. The appointee may or may not have the academic credentials required for appointment at a professorial rank. Promotions to Senior and to Distinguished Artist- or Writer-in-Residence are granted by the Dean of the Faculty upon the recommendation of the department. c. Visiting Artist- or Writer-in-Residence XE "Visiting Artist- or Writer-in-Residence"  XE "Artists-in-Residence:visiting"  XE "Writers-in-Residence:visiting" : A Visiting Artist- or Writer-in-Residence is a full-time teaching member of the Faculty appointed for fewer than three years. d. Visiting Professor or  XE "Library faculty:visiting" Librarian XE "Visiting Professor or Librarian" : A Visiting Professor or Librarian is usually a full-time member of the Faculty appointed at one of the professorial or librarian ranks for a limited time. The title reflects the possession of appropriate academic credentials. e. Trustee Visiting Scholar XE "Trustee Visiting Scholar" : A funded position identified by the Board of Trustees to enable the College to enhance the diversity of the Faculty. Appointment to this full-time non-tenure track position is for one year and is renewable for an additional year. Trustee Visiting Scholars may be appointed in any department with preference given to those departments and programs with the greatest need for additional staff and/or curricular enhancement. Additional Trustee Visiting Scholars may be appointed as sabbatical replacements. f. Lecturer XE "Lecturer" : A Lecturer is a full- or part-time member of the teaching or library faculty needed in a department or program. Lecturers may be practicing professionals qualified by the possession of special skills or experience though they may not necessarily have the academic credentials required for appointment at professorial ranks. g. Teaching Associate XE "Teaching Associates:category of faculty" : Full- or part-time appointments that combine teaching and coaching or assisting in the delivery of the curriculum in a department or program. Promotion to Senior Teaching Associate is granted by the department according to departmental procedures and with the consent of the Dean of the Faculty. h. Visiting Teaching Associate XE "Visiting Teaching Associate"  XE "Teaching Associates:visiting" : A Visiting Teaching Associate is a full- or part-time appointment for fewer than three years. i. Research Associate XE "Research Associate" : This is a non-teaching, non-salaried appointment. The College will provide office and/or laboratory space if possible and use of library, computing, and recreational facilities. The Research Associate may apply for external research funding as a member of the College, and is expected to contribute to the overall scholarship of the department to which he or she is assigned. j. Department Assistant XE "Department Assistant" : Full- or part-time appointments to assist the members of the teaching or library faculty. 3.  XE "Faculty:creation of new faculty titles and descriptions" The creation of any new faculty titles and descriptions must be approved by the Faculty. Changes in status or title of any faculty appointee must be made in accordance with procedures for appointment or promotion as stated above in Part One (Faculty Rights and Responsibilities), Articles V (Appointments to the Faculty) and XI (Promotions). F. Appointments XE "Appointments:endowed chairs"  to Endowed Chairs XE "Endowed chairs"  XE "Vice President for Academic Affairs:appointment of faculty to endowed chairs"  XE "President:appointment of faculty to endowed chairs"  XE "Department chairs:appointment of faculty to endowed chairs"  XE "Committee on Appointments, Promotion, and Tenure:appointment of faculty to endowed chairs"  Endowed Chairs are appointed by the Vice President for Academic Affairs in consultation with the Dean of the Faculty, the CAPT, the Department, and, when applicable, the Program concerned. Appointment to an endowed chair is a mark of distinction conferred by the institution upon a current faculty member or, less typically, upon a faculty member expressly hired into the chair. Term lengths may vary in accordance with donor wishes and program needs. Support for endowed chairs may enable the College to appoint individual faculty in several rotating configurations: rotation within a department or discipline, or rotation across departments in a division, e.g., the sciences, the humanities, etc. Support for endowed chairs may also make possible residencies of varying lengths to allow programs at the College to supplement current offerings. VI. EVALUATIVE CRITERIA FOR CONTINUED SERVICE A. Tenure-track Faculty XE "Criteria for continued service:tenure-track faculty" \r "evalcrittenure1"  XE "Faculty:criteria for continued service" \r "evalcrittenure1"  Decisions to reappoint, promote, or tenure faculty members at ϳԹ are based on the quality of their credentials in three areas: performance as teachers, achievement as scholars or artists, and contribution to the welfare of the college community beyond the classroom. Teaching of high quality is paramount, the primary criterion for retention or advancement; no degree of excellence in scholarship or artistic achievement, no record of unusual productivity will compensate for unsatisfactory teaching. Yet high-quality teaching is but one of three criteria, and alone will not suffice. ϳԹ seeks to develop and retain first-rate teacher-scholars whose professional achievements beyond teaching demonstrate a will and capacity to make significant contributions to the arts or to learning in the appropriate field. ϳԹ also expects faculty members to assume responsibility for the common life of the institution in ways that are commensurate with their interests and roles and with the institution's purpose.  XE "Teaching effectiveness" \r "teachingeffectiveness1" TEACHING: Whereas the primary importance given to teaching follows from ϳԹ's mission as an undergraduate institution, the College recognizes that effective teaching takes many forms, is probably inseparable from the instructor's personality, and may be more an art than a science at its core. Hence it defies summary or categorical attempts to describe it. Generally speaking, however, successful instruction exemplifies a sustained interest in teaching as a vocation that cuts across courses irrespective of their disciplinary or interdisciplinary content and encompasses skills that fall into three overlapping categories: (1) course management and design, (2) classroom manner, modes of presentation and delivery of course materials, and (3) knowledge and mastery of one's subject. (1) Specific evidence of effective course management might include care in the selection of texts and shaping of syllabi; thoroughness and fairness in evaluating student work; adherence to high standards; thoughtful class preparation. (2) Evidence of effective modes of delivery might include organized presentations; a contagious enthusiasm for one's subject; an ability to foster creativity; skill in generating discussions leading to central insights or in funneling impromptu comments toward the same end; imaginative, on-the-spot formulations of provocative contexts for crystallizing enduring questions and experiences relevant to the human condition beyond the limits of a single discipline; receptivity to the expression of student views both as contributions and as a source of discovering points of confusion. (3) Knowledge is basic to effective teaching. It informs not only the range and depth of materials that find their way into syllabi, but also pedagogical methods and ends. Knowledge lights the way to imaginative connections, nourishes respect for complexity in the instructor's presentations and honesty in the interrogation of texts. In short, knowledge ensures comprehensiveness and rigor. This scarcely exhausts the ways effective teaching might manifest itself, of course, and candidates may wish to present other evidence.  XE "Scholarship" \r "scholarship1"  XE "Professional accomplishment" SCHOLARSHIP: Activities leading to the advancement of knowledge and/or the enhancement of the arts on the Faculty's part redound favorably on ϳԹ as an institution of higher learning. What is more, insofar as its results are normally published or exhibited, scholarship in particular invites the critical scrutiny of peers, who are in the best position to assess its worth, and ensures the College of the Faculty's continuing involvement in the ongoing, self-critical discourse of the profession. Similarly, recitals, performances, and exhibitions afford teachers in the performing and visual arts opportunities to demonstrate their creativity and are the equivalent of scholarly publications and research. Effective teaching and sound scholarship are mutually reinforcing, in other words; ϳԹ expects its faculty to be active in the profession because scholarly pursuits revitalize teaching even as teaching points scholars in new directions. For purposes of evaluation and in keeping with ϳԹ's respect for diversity in the professional aims and accomplishments of faculty members, scholarship is to be defined broadly. It denotes not only original research, that is, investigatory analyses of primary data leading to discoveries in one's specialization, but also work that crosses disciplinary boundaries toward integrating knowledge, studies that bridge theory and practice in applied fields, and work that reorganizes existing information in creative ways or interprets it for students and non-specialists, be they colleagues or laypersons. Evidence indicative of significant achievement might include not only books, monographs, and articles published in recognized scholarly journals, but also unpublished manuscripts, drafts, and work in progress. Evaluations of scholarly achievement in departments in which professional activities peculiar to a discipline complement or nurture scholarship will be made on the basis of clear written agreements between these departments, the Dean of the Faculty, and the CAPT as to what constitutes appropriate evidence. Such activities might include grants, fellowships or other juried awards, and participation in professional associations.  XE "Community service" \r "communityservice1" COMMUNITY SERVICE: Service to the college community goes beyond tasks the fulfillment of which ϳԹ assumes rather than rewards attending department and general Faculty Meetings, for example, advising students (which includes the whole range of student-faculty relationships outside the classroom), holding office hours, taking part in recruiting and evaluating personnel, etc. (cf. Part One [Faculty Rights and Responsibilities], Article VII [Rights, Obligations, and Responsibilities]). Service presupposes a sense of responsible citizenship, or collegiality, and is essential at any residential college and more essential still at a residential college whose core program is interdisciplinary. The structure and delivery of such a program depends on the interactions of colleagues within what the philosopher Polanyi described as "overlapping academic neighborhoods" and a common educational investment that transcends parochial interests. Community service, in a word, expresses the extent of one's commitment to the institution. Yet flexibility is needed in determining the quality of a faculty member's service because the term subsumes an array of activities too extensive and amorphous to classify, including public service beyond the immediate ϳԹ community that clearly relates to the candidate's professional discipline. Some of the more common and clearest examples are contributions that directly stimulate the intellectual atmosphere of the College or sustain conditions for stimulating it arranging field trips and symposia, presenting public readings or lectures, sitting on panels, and, on a less formal, day-to-day basis, exchanging ideas and debating issues of common concern. Participation in faculty governance is another important option requiring skills and commitment that answer the needs of the College. Although tenure should not be considered as a reward for administrative or committee work, the skills, counsel or vision so demonstrated may answer real needs. These and other special aptitudes or achievements may strengthen a candidate's case. B. Pre-tenure-track Faculty XE "Criteria for continued service:pre-tenure-track faculty" \r "evalcritpre1"  XE "Faculty:criteria for continued service for pre-tenure track faculty"  Criteria for pre-tenure-track faculty are (1) teaching excellence, as defined above for tenure-track faculty, and (2) progress toward the terminal degree (see Part I, Article V [Appointments to the Faculty], Section B [Pre-tenure-track Appointments]). C. Non-tenure-track Faculty 1. Library Faculty XE "Library faculty:evaluative criteria" \r "evalcritlibrary1"  XE "Criteria for continued service:library faculty"  XE "Faculty:criteria for continued service for librarians" \r "evalcritlibrary1"  Decisions to reappoint or promote Library faculty members at ϳԹ are based on the quality of their credentials in three areas: librarianship, achievement as scholars and members of the profession, and contributions to the welfare of the college community. Librarianship of a high quality is paramount, the primary criterion for retention or advancement; but Library faculty must demonstrate an ability to make significant contributions to the profession through scholarship and professional activities. In addition, ϳԹ expects faculty members to assume responsibility for the communal life of the institution in ways that are commensurate with their interests and roles and with the institution's purpose. Librarianship: The mission of Library faculty is to enhance, further, and support learning and research activities at ϳԹ. This mission is realized in many ways: developing collections which support the curriculum; organizing the collections for physical and intellectual access according to standards of the Library profession; facilitating access to information resources beyond the Library walls; and interpreting the library's collections and wider information universe through reference service, printed guides, and bibliographic instruction. This mission requires that Library faculty be both educators/scholars and administrators. The following criteria encompass both the scholarly and administrative nature of librarianship and provide the basis for the evaluation of candidates for reappointment and promotion. Library faculty must demonstrate mastery, creativity and initiative in all of the following areas which apply to their assigned responsibilities: (l) developing library collections to support ϳԹ's educational mission; (2) organizing and analyzing library collections to provide ease of both intellectual and physical access; (3) identifying and meeting users' needs by applying knowledge of information retrieval techniques, research strategies and subject disciplines; (4) collaborating with students and faculty to support their educational and research activities; (5) promoting effective use of information through individual and classroom instruction; (6) planning, implementing and managing services and programs which support the library's mission. 2.  XE "Artists-in-Residence:evaluative criteria" \r "evalcritairswirs1" Artists- and Writers-in-Residence XE "Writers-in-Residence:evaluative criteria" \r "evalcritairswirs1"  XE "Criteria for continued service:artists- and writers-in-Residence" \r "evalcritairswirs1"  XE "Faculty:criteria for continued service for artists- and writers-in-residence" \r "evalcritairswirs1"  Decisions to reappoint or promote Artists- and Writers-in-Residence are based on their credentials in three areas: performance as teachers, achievement as artists/scholars, and contributions to the welfare of the college community beyond the classroom. 3. Teaching Associates XE "Teaching Associates:evaluative criteria"  XE "Faculty:criteria for continued service for teaching associates" \r "evalcritta1"  The criteria for reappointment and for promotion are: (1) excellence in teaching and/or coaching; (2) professional growth that maintains currency and enhances effectiveness in the classroom, studio, laboratory, or on the athletic field or court; and (3) service to the department and College. VII. RIGHTS, OBLIGATIONS, AND RESPONSIBILITIES OF ALL FACULTY A. Rights of Members of the Faculty XE "Faculty:rights of" \r "rightsoffaculty1"  Rights of members of the Faculty include, but are not limited to, the following: 1. All members of the Faculty, regardless of status or rank, are entitled to the Academic Freedoms described previously (Part One, Article IV [Academic Freedom and Tenure]). Faculty members who believe there have been violations of their academic freedom and rights may bring such grievance to the  XE "Committee on Academic Freedom and Rights:faculty rights" CAFR. 2. All faculty members have the right to receive from their  XE "Department chairs:written evaluations of faculty"  XE "Faculty:written evaluations from department chair"  XE "Department chairs:evaluations of faculty" Department Chairs written evaluations of their performance: annually if non-tenured; every three years if tenured, or if Library faculty in more than their sixth consecutive year of continuing service; or more frequently and informally at the individual's request. (see Part One [Faculty Rights and Responsibilities], Article XV [Appointment and Review of Department Chairs], Section D [Obligations Pertaining to Department Chairs], number 3). These written evaluations are intended to be for guidance and used for self-improvement only, and not for use as part of a candidate's file for reappointment, promotion or tenure. 3.  XE "Faculty:legal counsel" Faculty members have a right to representation by legal counsel XE "Legal counsel"  provided by the College if legal action results from execution of their academic duties as determined by the President. 4. Because student evaluations XE "Student evaluations"  XE "Faculty:student evaluations"  are used in several decision-making processes, faculty members have a right to receive fair and honest evaluations. A faculty member who feels this right has been violated may pursue the matter through any of several channels ( XE "Department chairs:student evaluations"  XE "Dean of the Faculty:student evaluations"  XE "Committee on Academic Freedom and Rights:student evaluations"  XE "Diversity and Affirmative Action Committee:student evaluations" Department Chair, Dean of the Faculty, Vice President for Academic Affairs, CAFR, etc.) that seem appropriate to the particular case. 5. Faculty rights are also embodied in the procedures for reappointment and tenure consideration. B. Obligations XE "Faculty:obligations" \r "obligationsoffaculty1"  Pertaining to All Members of the Faculty 1. Continued professional improvement. 2. Conscientious fulfillment of academic responsibilities. 3. Concern for the College as a whole as well as for one's individual and departmental interests. 4. Encouragement of newly appointed members of the Faculty. C. Academic Responsibilities XE "Faculty:academic responsibilities" \r "acadobligationsoffac1"  XE "Faculty:academic year defined"  1. Availability: Faculty members are expected to be available for academic duties during the academic year XE "Academic year"  XE "Faculty:academic year" . The year for full-time faculty, excluding certain Department Chairs and Librarians who are on ten month contracts, is the nine-month period from September 1st until May 31st of the following year. Part-time or temporary faculty contracts are written for specific time periods. 2. Class Sessions: Faculty members will meet all classes XE "Meeting classes"  XE "Faculty:meeting classes"  as scheduled by the Office of the Registrar, or make suitable arrangements approved in advance by department Chairs for limited replacement. Other responsibilities may include supervision of field work, independent study, and internships. Faculty members who cannot attend XE "Absence from assigned classes"  XE "Faculty:absence from assigned classes"  an assigned class shall notify their students and Department Chair as soon as possible, and preferably in advance. Faculty members are asked to notify the Department Secretary or Chair and the Registrar immediately whenever unable to teach because of illness. 3. Academic Advising XE "Academic advising"  XE "Faculty:academic advising" : Faculty members are responsible for giving conscientious and informed guidance to student advisees. 4. Office Hours XE "Office hours" : XE "Faculty:office hours"  Faculty members will post and observe regular office hours for consultation and guidance of students and will report those hours to the Department Chair. 5. Administrative Meetings XE "Attendance at meetings"  XE "Faculty:attendance at meetings" : Faculty members are expected to attend Faculty Meetings and departmental and committee meetings when called. 6. College Functions XE "Attendance at college functions"  XE "Faculty:attendance at college functions" : Faculty members are expected to attend Commencement, Opening Convocation for fall and spring terms, and Honors Convocation. Any faculty member unable to be present at these functions should notify the Dean of the Faculty. Faculty members are encouraged to wear academic regalia at Commencement and on other occasions as announced. 7. Student Evaluations XE "Student evaluations"  XE "Faculty:student evaluations" : Faculty members are required to have student evaluations administered in their courses (see Part Two, Article III [Academic Policies], Section E). 8. Grading: Faculty members must submit grades XE "Submitting grades"  XE "Faculty:submitting grades"  to the Registrar by the date specified (see Part Two, Article III [Academic Policies], Section C). 9. Other Academic Policies: Faculty members must adhere to the Academic Policies of the College as stated in Part Two (Faculty Governance), Article III (Academic Policies). VIII. REAPPOINTMENT XE "Reappointment" \r "reappointments1"  A. Reappointment XE "Reappointment:professorial ranks" \r "reappointmentsprofrank1"  XE "Dean of the Faculty:reappointments to professorial ranks" \r "reappointmentsprofrank1"  XE "Faculty:reappointment to professorial ranks" \r "reappointmentsprofrank1"  XE "Department chairs:reappointment to professorial ranks" \r "reappointmentsprofrank1"  XE "Committee on Appointments, Promotion, and Tenure:reappointment to professorial ranks" \r "reappointmentsprofrank1"  of Full-Time Tenure-Track and Library Faculty in Professional Ranks Each department in the College shall follow its established procedures to evaluate candidates for reappointment. If candidates have taught in an interdisciplinary program, or in a department other than the one in which they hold an appointment, the procedures must ensure a mechanism for obtaining information about their performance in this other department or program. The Chair will file these procedures with the Dean of the Faculty and make them available to the candidate well in advance of the evaluation. These procedures must be in accordance with the principles of academic freedom and must ensure that the standards for continued service are considered. 1. Second Year a. At the end of the appointee's second year, the department shall determine whether or not it regards the appointee as a candidate for reappointment according to departmental procedures and shall inform the Dean of the Faculty of its decision on or before May 31st of that year. In the case of proportional appointments (see Part One, Article V, Section C.), each program and/or department involved shall inform the Dean of the Faculty of its decision on or before May 31st of that year. b. By June 15th of the appointee's second year, the Dean of the Faculty shall remind appointees not regarded as candidates for reappointment that their service terminates at the end of their third academic year. c. Reviews i. If the appointee believes that the decision against reappointment was made in violation of academic freedom and rights or was procedurally inadequate, the CAFR, upon petition by the appointee, will review the allegations and report to the President. ii. If the appointee believes that the decision against reappointment was based on inadequate consideration of the standards for continued service, the Dean of the Faculty may review the evaluation. iii. In either (i) or (ii), the result of a finding in favor of the appointee will be to return to the department for reconsideration. 2. Third Year a. An appointee considered by the department to be a candidate for reappointment at the end of the second year will be evaluated in the third year according to department procedures. The department must submit its recommendation, positive or negative, with supporting evidence to the Dean of the Faculty on or before January 15th of the appointee's third year. This evidence must include a cover letter from the Chair and letters from full-time faculty and those holding shared appointments in the department concerned (in the ranks defined in Part One, Article V [Appointments to the Faculty], Sections A [Tenure-track Appointments] and C [Non-tenure-track Appointments], 2.b [Artist- or Writer-in-Residence]) who are in at least their third year of full-time service at ϳԹ, and (where appropriate) Program Directors. The department must present clear and decisive evidence concerning the individual's professional quality and the department's need for the candidate's particular abilities in its projected programs. For tenure-track faculty appointments that are 100% in ID programs, supporting evidence sent to the Dean of Faculty must include a cover letter from the Director (or ID PPC Chair if the Director is a candidate) and letters from faculty on the ID Program Personnel Committee and (where appropriate) Directors of other programs or Chairs of departments. The program must also demonstrate need and the candidate's professional quality according to guidelines described for departments in paragraph two above. For proportional tenure-track faculty appointments that are shared between two departments, a department and an ID program or two ID programs, supporting evidence sent to the Dean of the Faculty must include a cover letter from both Department Chairs/program Directors and letters from faculty on the ID Program Personnel Committee, the Department and (where appropriate) Directors of other programs or Chairs of departments. The departments and programs sharing the appointment must also demonstrate need and the candidate's professional quality according to guidelines described for departments in paragraph two above. b. The Dean of the Faculty must, on or before February 15th , recommend to the Vice President for Academic Affairs  XE "President:reappointment of faculty to professorial ranks" either a further three-year contract or termination of the individual's service. The Dean of the Faculty shall base this recommendation on the evidence submitted by the candidate's department, and on the standards of excellence which the Dean maintains for the Faculty as a whole. c. The Dean of the Faculty will report reappointment recommendations to the CAPT on or before February 15th. d. If the recommendations of the department and the Dean of the Faculty differ, the CAPT will review the candidate's file and make a third recommendation to the Vice President for Academic Affairs. This recommendation will be made on or before February 25th. e. The Vice  XE "President:reappointment of faculty to professorial ranks" President for Academic Affairs shall make the decision to accept or reject recommendations in all cases presented. The decision on the candidates shall be announced as soon as possible to the departments concerned. The Dean of the Faculty shall offer further three-year contracts to successful reappointment candidates on or before March 1st . f. A candidate for reappointment to whom a further three year contract is not offered in the third year shall receive written notice of a terminal one-year appointment from the Dean of the Faculty on or before March 1st . g.  XE "Faculty:shared appointments" Reappointment consideration of faculty holding shared appointments follows the above procedures. If one partner in a shared appointment is not reappointed, the reappointed partner may at his or her option assume a full-time faculty position at the end of the other partner's terminal year. Should he or she choose not to do so, the position will no longer be tenure-track. h. Candidates for reappointment shall have access to all written materials immediately following notification of the Vice President for Academic Affairs' decision. These materials may not be photocopied. i.  XE "President:reappointment of faculty to professorial ranks" The Vice President for Academic Affairs shall convey the result of a review to the candidate on or before May 1st. . B. Reappointment XE "Reappointment:librarians" \r "reappointmentslibr1"  of Librarians XE "Library faculty:reappointment" \r "reappointmentslibr1"  XE "Vice President for Academic Affairs:reappointment of librarians" \r "reappointmentslibr1"  XE "Committee on Appointments, Promotion, and Tenure:reappointment of librarians" \r "reappointmentslibr1"  XE "Faculty:reappointment of librarians" \r "reappointmentslibr1"  During the second and third year of service, Library faculty will be evaluated according to the same principles and procedures described herein for tenure-track faculty. In the sixth year, the evaluation process will include at least one faculty member from another department who indicates his or her willingness to serve, chosen by the Vice President for Academic Affairs in consultation with the CAPT. For contracts beyond the sixth year, the reappointment procedure is that of the third year, with the department making a recommendation to the Vice President for Academic Affairs. In the case of a disagreement between the department and the Vice President for Academic Affairs, the CAPT will provide an additional recommendation for the President's consideration. If the candidate is denied reappointment, he or she may appeal if she or he receives the support of two-thirds of the faculty who participated in the initial review (including the candidate) or of the Vice President of Academic Affairs. Appeals in the sixth year will be referred to the CAPT for an additional recommendation to the President. After the initial six years, Library faculty who are reappointed will receive contracts of alternating lengths of four and three years with reviews in the penultimate year of each contract. If the review is negative, the faculty member will be given a probationary contract, the minimal length of which will be one year. The length of the probationary contract can be extended by a recommendation of the Chair to the Vice President for Academic Affairs for a period not to exceed three years. Those on probationary contracts exceeding one year will receive annual reviews by the Chair and a full departmental review in the fall of the final year of the contract. Those on single year probationary contracts will be reviewed by the department in the fall of their probationary year. If the departmental review is negative and the Vice President for Academic Affairs concurs, the department member receives a terminal year. If the department and the Vice President of Academic Affairs disagree, the case is sent to the CAPT for a third recommendation to the President. C. Reappointment XE "Reappointment:artists-in-residence" \r "reappointmentsairs1"  of  XE "Artists-in-Residence:reappointment" \r "reappointmentsairs1"  XE "Dean of the Faculty:reappointment of artists-in-residence" \r "reappointmentsairs1"  XE "Faculty:reappointment of artists-in-residence" \r "reappointmentsairs1"  XE "Department chairs:reappointment of artists-in-residence" \r "reappointmentsairs1" Artists- and Writers-in-Residence During the second and third years (third year only in the case of shared appointments) of service, Artists-in-Residence and Writers-in-Residence will be evaluated according to the principles and procedures described in the Faculty Handbook, Part One, Article VIII (Reappointment), Section A (Reappointment of Full-Time Tenure-Track and Library Faculty to Professorial Ranks), except as noted below. In this process, each department shall follow its established procedures to evaluate candidates for reappointment. The Chair will file these procedures with the Dean of the Faculty and make them available to the candidate well in advance of the evaluation. These procedures must be in accordance with the principles of academic freedom and must ensure that the standards for continued service are considered. After the initial three years, Artists-in-Residence and Writers-in-Residence who are reappointed will receive an additional contract of three years, renewable, with a review in the third year. If the review is negative and the Dean of the Faculty concurs, the department member receives a terminal contract for a fourth year. In the case of a disagreement between the department and the Dean of the Faculty, the Vice President for Academic Affairs shall convene an ad hoc group of three current Department Chairs (excluding the Chair of the candidate's department), which shall provide a third recommendation. The Vice President for Academic Affairs makes the final reappointment decision. If the Vice President's decision is negative, the department member receives a terminal contract for a fourth year. In the sixth year, the evaluation process shall be broadened to include references from outside the department. For contracts beyond the sixth year, the reappointment procedure is that of the third year, with the department making a recommendation to the Dean of the Faculty. In the case of a disagreement between the department and the Dean of the Faculty, the Vice President for Academic Affairs shall convene an ad hoc group of three current Department Chairs (excluding the Chair of the candidate's department), which shall provide a third recommendation. The Vice President for Academic Affairs makes the final reappointment decision. If the Vice President's decision is negative, the department member receives a terminal contract for a final year. After the initial six years, Artists-in-Residence and Writers-in-Residence who are reappointed will receive contracts of alternating lengths of four and three years with reviews in the penultimate year of each contract, except for those on shared appointments who will be reviewed every three years. If the review is negative, the faculty member will be given a probationary contract of one year and will be reviewed by the department for contract renewal by February 15th of that year. (In the case of those on shared appointments who teach only in the spring, the date shall be April 15th.) If the departmental review is negative, and the Dean of the Faculty concurs, the faculty member will be informed by March 1st that he or she will receive a terminal, one-year contract. In the case of a disagreement between the department and the Dean of the Faculty, the Vice President for Academic Affairs shall convene an ad hoc group of three current Department Chairs (excluding the Chair of the candidate's department) who shall provide a third recommendation. The Vice President for Academic Affairs makes the final reappointment decision. If the Vice President's decision is negative, the department member receives a terminal one-year contract. D. R XE "Reappointment:teaching associates" \r "reappointmentstas1" eappointment of Teaching Associates XE "Teaching Associates:reappointment" \r "reappointmentstas1"  XE "Dean of the Faculty:reappointment of teaching associates" \r "reappointmentstas1"  XE "Faculty:reappointment of teaching associates" \r "reappointmentstas1"  XE "Department chairs:reappointment of teaching associates" \r "reappointmentstas1"  During the second and third year of service, Teaching Associates will be evaluated. Each department shall follow its established procedures for evaluating candidates for reappointment and promotion. The Chair will file these procedures with the Dean of the Faculty and make them available to the candidate well in advance of the evaluation. These procedures must be in accordance with the principles of academic freedom and must ensure that the standards for continued service are considered. 1. Second Year a. At the end of the appointee's second year, the department shall determine whether or not it regards the appointee as a candidate for reappointment according to department procedures and shall inform the Dean of the Faculty of its decision on or before May 31st of that year. b. By June 15th of the appointee's second year, the Dean of the Faculty shall remind appointees not regarded as candidates for reappointment that their service terminates at the end of their third academic year. c. Reviews i. If the appointee believes that the decision against reappointment was made in violation of academic freedom and rights or was procedurally inadequate, the CAFR, upon petition by the appointee, will review the allegations and report to the Dean of the Faculty. ii. If the appointee believes that the decision against reappointment was based on inadequate consideration of the standards for continued service, the Dean of the Faculty may review the evaluation. iii. In either (i) or (ii) the result of a finding in favor of the appointee will be to return to the department for reconsideration. 2. Third Year a. An appointee considered by the department to be candidate for reappointment at the end of the second year will be evaluated in the third year according to department procedures. The department must submit its recommendation, positive or negative, with supporting evidence to the Dean of the Faculty on or before January 15th of the appointee's third year. The evidence must include a cover letter from the Chair and letters from full-time faculty and those holding shared appointments in the department concerned who are in at least their third year of full-time service at ϳԹ, and (where appropriate) program Directors. b. The department must present clear and decisive evidence concerning the individual's professional quality and the department's need for the candidate's particular abilities in its projected programs. c. If the department and the Dean of the Faculty differ, the Vice President for Academic Affairs will convene an ad hoc group, consisting of the Chairs of other departments with teaching associates, who will provide an additional perspective. The Vice President for Academic Affairs makes the final decision. d. If the Vice President for Academic Affairs' decision is negative, the Vice President for Academic Affairs on or by March 1st shall remind those appointees in the final year of their contracts that their contracts terminate at the end of that academic year. e. After the initial three years, Teaching Associates who are reappointed will receive an additional contract of three years, renewable, with a review in the third year. E. Other Non-Tenure Track Appointments (Visiting Artist- or Writer-in-Residence, Trustee Visiting Scholar, Lecturer, Visiting Teaching Associate, Research Associate, Department Assistant) On or before March 1st of the second year or any subsequent year, the Dean of the Faculty shall remind those appointees in the final year of their contracts that their contracts terminate at the end of that academic year. IX. TENURE XE "Tenure" \r "tenure1"  XE "Faculty:tenure" \r "tenure1"  XE "Committee on Appointments, Promotion, and Tenure:tenure" \r "tenure1"  A. Preamble XE "Tenure:preamble"  Though no precise weights can be attached to the three criteria upon which the awarding of tenure is based, teaching of high quality and significant growth and achievement in scholarly, creative or professional work are of central importance, high-quality teaching being the principal criterion. Evidence of significant contributions to the community's collective affairs at the departmental and All-College levels will also be taken into account. There is no presumption that meeting minimal standards assures one of tenure. See also Part One (Faculty Rights and Responsibilities), Article VI (Evaluative Criteria for Continued Service), Section A (Tenure-Track Faculty). Awarding tenure to a faculty member is among the most important decisions the College makes, one which inevitably necessitates prospective judgments. Every tenurial decision is predicated upon the likelihood that an individual's performance to date truly augurs the quality of his or her future performance, and must look ahead as well to the future needs of departments and special programs with an eye to shifts in enrollments and students' interests, to maintaining balance and distribution in range of experience and fields of specialization, and to allowing room for development. However, anything like a quota or maximum number of tenured faculty invoked as a criterion reduces decision-making to routine clerical work and flies in the face of AAUP guidelines. Along with the AAUP, ϳԹ believes that the quality of those who receive tenure is more germane to realizing the educational goals of the College than is the quantity of faculty who are tenured. B. Institutional Considerations and Budgetary Considerations  XE "Dean of the Faculty:instititutional considerations in tenure decisions"  XE "Tenure:instititutional considerations in tenure decisions"  XE "President:institutional considerations in tenure decisions"  XE "Tenure:instititutional considerations in tenure decisions" Candidates should be aware that the Administration and Board of Trustees may review tenure recommendations presented by the CAPT and make their decisions in light of larger institutional considerations above and of budgetary considerations. The Dean of the Faculty is responsible for providing notification in writing to tenure-track faculty and their departments of probable structural barriers to tenure at the earliest possible date, beginning with the time of third-year reappointment. C. E XE "Tenure:eligibility" \r "tenureeligibility1" ligibility 1. Full-time members of the Faculty who are at the rank of Assistant Professor or above shall become candidates for tenure at the beginning of the fall term of their sixth year of service as faculty members. The timing of tenure consideration will be determined by the faculty members in consultation with the Chair of the department and the  XE "Dean of the Faculty:timing of tenure consideration for faculty" Dean of the Faculty at the time of the first reappointment. 2. Faculty members in shared positions will be considered for tenure individually but usually simultaneously as early as their sixth year or as late as their ninth year of service at the College. If one tenure track or tenured partner leaves the position, the remaining partner will be granted an individual, single, full-time appointment to the previously shared position; he or she may not retain his or her portion of the shared contract in the absence of the other partner.  XE "Faculty:shared appointments" The tenuring of partners for part-time employment on a shared appointment arrangement constitutes a special tenure situation limited to such contracts. 3. Those initially appointed to the ranks of Associate Professor or Professor, without prior tenure, may choose to become candidates for tenure at the beginning of the fall term of their fifth year of service as faculty members; those with tenure at a previous institution may choose to become candidates for tenure as early as the beginning of the fall term of their second year of service as faculty members. Faculty members denied tenure will be given a terminal year. 4. Part-time appointees are not eligible for tenure. Should such an appointment become full-time, the part-time service may accumulate, at the option of the faculty member after consultation with the  XE "Dean of the Faculty:timing of tenure considerations for faculty" Dean of the Faculty and Department Chair, toward the service requirement for tenure eligibility to a maximum of three years in full year increments. Partial year accumulations will not count toward tenure. 5. A candidate for  XE "Vice President for Academic Affairs:appointment as Professor in a department"  XE "Dean of the Faculty:Appointment as Professor in a department" Vice President for Academic Affairs or Dean of the Faculty may, prior to such an appointment, be evaluated for tenured appointment as Professor by the academic department(s) appropriate to the candidate's professional field (see Part Two, Article IX, Section E [Procedures For Granting Tenure], number 11). The department evaluates by "Guidelines for Advancement in Rank," according to Part One (Faculty Rights and Responsibilities), Article XI (Promotion), Section A (Professorial Ranks), number 2c and consonant, where appropriate, with "Procedures for Promotion" in Part One, Article XI, Section A, Number 1. D. Criteria XE "Tenure:determining years of service"  for Determining Years of Service 1. For faculty members, the service year coincides with the academic year. The  XE "Academic year" academic year begins at the start of the fall term and ends with the close of the spring term. For each academic year that a faculty member holds a full-time appointment, that person will be considered to have given a year of service. Other than those Visiting Instructors described above, faculty members who move from "visiting" to "tenure-track" status may choose, in consultation with the  XE "Dean of the Faculty:determining years of service for tenure" Dean of the Faculty and the CAPT, to have or not to have the "visiting" years count toward tenure; the decision must be specified in the letter of appointment to the tenure-track position. 2. A faculty member whose initial appointment begins in the middle of the academic year has the option of having the first semester of service count as one full service year or not count at all. This option must be decided upon at least one year before the faculty member can be considered for tenure. The chosen option must be specified by the faculty member to the Dean of the Faculty in writing. 3. In the case where a faculty member is granted a leave of absence without pay, whether the leave is for a full year or one semester, the faculty member may choose to have the year count as a year of service or not count at all. This option must be decided upon at the time the leave is granted, and must be specified in the letter granting the leave. (See also Part One [Faculty Rights and Responsibilities], Article XII [Leaves of Absence.]) E. Procedures for Granting Tenure XE "Tenure:procedures" \r "tenureprocedures1"  1. The decision to grant tenure rests with the Board of Trustees. The Board acts upon the recommendation of the President who in turn acts in consultation with the Vice President for Academic Affairs, the Dean of the Faculty, the Chair(s) of the department(s) concerned and the CAPT. 2. The CAPT shall annually disseminate its calendar, its operating code, and the operating codes of the Tenure Appeal Committee to all faculty. 3. The CAPT has the responsibility of securing information with respect to the candidate's teaching competence, professional accomplishment, and service to the academic community. Sources of this information include: a. Full-time faculty and those holding shared appointments in the department concerned (in the ranks defined in Part One, Article V [Appointments to the Faculty], Sections A [Tenure-track Appointments] and C [Non-tenure-track Appointments], number 2b [Artist- or Writer-in-Residence]) who are in at least their third year of full-time service at ϳԹ; b. Department Chair; c. Program Directors (where appropriate); d. For tenure-track faculty appointments that are 100% in ID programs, the CAPT will secure information concerning a candidate in an ID program from all members of the ID Program Personnel Committee. The Program Director (or PPC Chair if the Director is the candidate) will represent the Program position with regard to tenure. e. For proportional tenure-track faculty appointments that are shared between two departments, a department and an ID program or two ID programs, the CAPT will secure information concerning a candidate from all members of the ID Program Personnel Committee(s) and from all faculty in the Department(s) involved. The department Chair will represent the department's position and the Program Director(s) (or PPC Chair if the Director is the candidate) will represent the Program(s) position. f.. Sources suggested by the candidate under consideration including Administrative Officers, the Coordinator, or Director of a program or Chair of a department in case the candidate has taught in an interdisciplinary program or department other than the one in which he or she holds an appointment; g.. Materials related to teaching effectiveness, professional accomplishment, and College service submitted by the candidate under consideration; h.. Teaching evaluations. XE "Department chairs student evaluations and tenure"  The Department Chair shall bring to the attention of the CAPT student and faculty opinion concerning the faculty member as a teacher and shall indicate the procedures employed in obtaining such information, including class visitation procedures. Classroom visitations are a mandatory part of the process (see Part Two [Faculty Governance], Article III [Academic Policies], Section D [Peer Evaluations of Teaching]). i..  XE "Faculty:annual reports" Annual reports prepared by the candidate citing activities each year such as new courses, new methods, research, creative work, professional activities, community service. All information is sent to the Chair of the CAPT and kept in a confidential file in the President's office (or the CAPT Reading Room) as required by law. 4. Unsolicited letters received by the CAPT must be signed and must address themselves to one or more of the evaluative criteria for continued service as delineated in the Faculty Handbook. Such letters will be stored in a confidential file labeled "Unsolicited Letters" and kept in the President's Office (or the CAPT Reading Room) as required by law. Within seven days of the date stipulated by the annual CAPT calendar for receipt of all letters, the Chair of the CAPT will give the candidate a list of names of those who have written unsolicited letters about the candidate. 5. The following procedures should be observed: a. The Chair shall inform the candidate well in advance of the tenure consideration what procedures will be employed in reaching a departmental decision. b. The Chair will advise the candidate in creating a file of materials documenting the candidate's qualifications for tenure. c. Individuals writing letters of evaluation for the candidate shall clearly state whether they do or do not recommend tenure, and why, according to the criteria for continued service (as found in Part One [Faculty Rights and Responsibilities], Article VI [Evaluative Criteria for Continued Service], Section A [Tenure-track Faculty]).  XE "Department:tenure process"  XE "Department chairs:tenure recommendation" d. The Chair, in the letter of evaluation for the candidate, shall clearly state the procedures employed in reaching a departmental recommendation. The Chair shall clearly state whether the department does or does not recommend for tenure, and why, according to the criteria for continued service. Furthermore, the Chair shall clearly state the extent to which a candidate's particular abilities will continue to be needed, as far as the department's future can be projected. 6. After conducting its deliberations, the CAPT reports its recommendations to the President, the  XE "President:tenure recommendation from CAPT"  XE "Vice President for Academic Affairs tenure recommendation from CAPT" Vice President for Academic Affairs, and the Dean of the Faculty. The Vice President for Academic Affairs then consults with the Dean of the Faculty. In the event of a disagreement between the Vice President for Academic Affairs and the CAPT, the Vice President for Academic Affairs and the Dean of the Faculty meet with the CAPT to offer detailed and compelling reasons for such disagreement. The Vice President for Academic Affairs then makes a recommendation to the President, and notifies the CAPT of his or her recommendation. In the rare instance in which the President does not concur with the recommendations of the CAPT, the President meets with the CAPT to offer detailed and compelling reasons for such disagreement. Finally, the President's recommendations are reported to the Academic Affairs Committee (AAC) of the Board of Trustees, and the CAPT informs the AAC of the recommendations it made to the President.. 7. Notice of the Board of Trustees' decision regarding tenure must be given on or before March 1st of the appropriate year. Tenure status is effective immediately. 8. An individual denied recommendation for tenure may ask for a hearing before the  XE "Committee on Academic Freedom and Rights:review of tenure case"  XE "Director of Institutional Diversity:review of tenure case" CAFR provided such hearing is based on an alleged violation of academic freedom and/or rights; or before the Diversity and Affirmative Action Committee, provided such hearing is based on alleged discrimination in violation of the College's Affirmative Action Policies. 9. Candidates for tenure (successful or unsuccessful) shall have access to all written materials in the tenure file immediately after the  XE "Vice President for Academic Affairs:notification of President's decision on tenure" Dean of the Faculty has made the Vice President for Academic Affairs' recommendation known to the candidate. These materials may not be photocopied. 10. Any member of the Faculty who is considered for tenure by the CAPT and the Administration shall be granted an additional but terminal year in the event that tenure is not granted. Similarly, an additional terminal year will be granted to any member of the Faculty who is eligible to stand for tenure but elects not to do so. 11. A candidate for either the  XE "Vice President for Academic Affairs:immediate award of tenure"  XE "Dean of the Faculty:immediate award of tenure" Vice President for Academic Affairs or for the Dean of the Faculty may be evaluated for an immediate award of tenure by the following procedure. The President will present the credentials of the candidate for Vice President for Academic Affairs and evidence for both appointment as Professor and awarding of tenure to the academic department(s) appropriate to the candidate's professional field. At the same time, the President will also furnish the candidate's credentials and evidence to the CAPT. The Vice President for Academic Affairs will do the same in the case of a candidate for Dean of the Faculty. The qualifications for tenure are those stipulated in the Faculty Handbook , Part One (Faculty Rights and Responsibilities), Article VI (Evaluative Criteria for Continued Service), Section A (Tenure-track Faculty), and Article IX (Tenure), Section C (Eligibility). The Chair of the academic department to which the Vice President for Academic Affairs or the Dean of the Faculty will be appointed forwards a written departmental recommendation to the CAPT. Simultaneously, the CAPT solicits individual written recommendations from all members in that same department. These procedures correspond to those for tenure candidacy and evaluation specified in the Faculty Handbook Part One (Faculty Rights and Responsibilities), Article IX (Tenure), Section E (Procedures for Granting Tenure), but may reasonably exclude the stipulations in numbers 3a, 3g, 5a, 7 and 10. Then as in Part One, Article IX (Tenure), Section E (Procedures for Granting Tenure), number 6, and Article XI (Promotion), Section A (Professional Ranks), number 1a (Procedures for Promotion, the CAPT makes a recommendation to the President, who reports to the Board of Trustees. 12. Tenure granted to the  XE "Vice President for Academic Affairs:tenure not counted in department"  XE "Dean of the Faculty:tenure not counted in department" Vice President for Academic Affairs as well as the Dean of the Faculty is not calculated in her/his department's already established (at the time of the Vice President for Academic Affairs or Dean's appointment) allotment of tenure-track faculty positions and is never included in calculations of the department's need for faculty positions to discharge its curricular mission. F.  XE "Tenure:review of negative tenure decisions" \r "tenurereviewboard1"  XE "President:Tenure Review Board" \r "tenurereviewboard1" Review of Negative Tenure Decisions 1. A faculty member who is denied tenure but believes that his or her case received inadequate consideration may petition the  XE "Tenure Review Board:jurisdiction" Tenure Review Board for a review. Such a review must be requested by January 15th of the year following the semester in which the CAPT considered the case, or within 15 days of notification of denial of tenure, whichever is later. The candidate must submit to the TRB a letter stating in a clear and precise manner exactly how the consideration of the case is perceived as having been inadequate. 2.  XE "Tenure Review Board:membership" The Tenure Review Board consists of three tenured members of the Faculty, each from a different department and elected for a three-year term. No member of a candidate's department will sit on the TRB for consideration of his/her case.  XE "Faculty Executive Committee:Tenure Review Board" FEC, according to its procedures, shall provide an alternate for any of the three whose department is the same as the candidate's. 3.  XE "Tenure Review Board:access to materials" The Tenure Review Board will have at its disposal all of the materials contained in the original tenure file which was available to the CAPT, together with the letter referred to in number 1 above. No other materials may be added, and the TRB will restrict its inquiry to the area or areas of consideration claimed in the candidate's letter to have been inadequate. The TRB may consult with the CAPT, members of the candidate's department, the Vice President for Academic Affairs, and/or the Dean of the Faculty if necessary. The Board shall be bound by confidentiality. 4.  XE "Tenure Review Board:relationship to Tenure Appeal Committee" The Tenure Review Board will convey its recommendation to the President, the CAPT and the candidate within four weeks after the petition deadline. If the Tenure Review Board has determined that the case merits reconsideration, the Chair of the CAPT shall initiate the review by convening the Tenure Appeal Committee, a committee consisting of the six members of the CAPT plus the three members of the Tenure Review Board. G. XE "Tenure:appeal of negative tenure decisions" \r "tenureappealcom1"  XE "Tenure Appeal Committee:appeal of negative tenure decisions" \r "tenureappealcom1"  Appeal of Negative Tenure Decisions 1. XE "Tenure Appeal Committee:composition"  XE "Tenure Appeal Committee:access to information"  If the Tenure Review Board determines that a tenure case requires reconsideration, the three members of the Tenure Review Board will sit together with the six members of the CAPT to reconsider the case. The Tenure Appeal Committee will have access to the written information which the CAPT had in its original deliberations and any additional material specifically pertaining to the area or areas of consideration deemed inadequate by the TRB. The deadline for submission of additional materials shall be specified by the CAPT in the CAPT Calendar, but shall not be sooner than February 15th nor later than March 15th. 2.  XE "Tenure Appeal Committee:advocate" The Tenure Appeal Committee will hear testimony from an advocate designated by the candidate. The advocate may be a person in the candidate's department, the candidate's Chair, a ϳԹ faculty member outside the candidate's department, or someone outside the College. By request, the advocate may be informed why tenure was not initially recommended by the CAPT and/or the President at a joint meeting of the President, the Vice President for Academic Affairs, the Dean of the Faculty, the Chair of the CAPT, the candidate and the advocate. The advocate, in the presence of the candidate, has the right of access but may not photocopy the materials which the CAPT had in its original deliberations. Whenever testimony is given by the candidate or the advocate, both shall be present. 3. XE "President:Tenure Appeal Committee"  XE "Vice President for Academic Affairs:Faculty Tenure Appeal Committee"  XE "Dean of the Faculty:Faculty Tenure Appeal Committee"  The Tenure Appeal Committee may consult with the President, the Vice President for Academic Affairs, the Dean of the Faculty, or members of the candidate's department at any time. 4.  XE "Tenure Appeal Committee:operating code"  XE "Committee on Appointments, Promotion, and Tenure:operating code for Tenure Appeal Committee" The operating procedures to be followed by the Tenure Appeal Committee will be made available to the candidate well in advance of the proceedings. The Chair of the CAPT shall preside over appeal proceedings. 5. The Appeal Committee shall conduct a review only once. 6.  XE "President:Tenure Appeal Committee recommendation" The Appeal Committee shall convey its written recommendation to the President upon completing its deliberations. 7. The President shall decide about appropriate action and shall convey the result of a review in a letter to the candidate, and shall state therein the reasons for recommending or not recommending tenure. The letter will be sent within 10 days of receipt of the Appeal Committee's recommendation, with copies to the Appeal Committee, the Vice President for Academic Affairs, and the Dean of the Faculty. X.  XE "Faculty:discipline of tenured faculty" DISCIPLINE OF TENURED FACULTY The appointment of a tenured faculty member may not be terminated nor status reduced except for cause and after thorough investigation. In the event of such a situation, the faculty member may request either (1) an investigation and hearing by the  XE "Vice President for Academic Affairs:discipline of tenured faculty"  XE "Dean of the Faculty:Faculty discipline of tenured faculty" Vice President for Academic Affairs, the Dean of the Faculty and the Committee on Appointments, Promotions, and Tenure XE "Committee on Appointments, Promotion, and Tenure:discipline of tenured faculty" , (2) a hearing before the  XE "Committee on Academic Freedom and Rights:discipline of tenured faculty" Committee on Academic Freedom and Rights, or (3) a hearing before a joint trustee committee and the CAPT or a joint trustee committee and the CAFR. XE "Director of Institutional Diversity:discipline of tenured faculty"  XE "Diversity" \t "See Diversity"  XI.  XE "Vice President for Academic Affairs promotion of faculty to professorial ranks" \r "promotion1" XE "Dean of the Faculty: promotion of faculty to professorial ranks"   XE "Department chairs:promotion of faculty to professorial ranks" \r "promotion1"  XE "Promotion" \r "promotion1"  XE "Faculty:promotion to professorial ranks" \r "promotion1"  XE "Promotion:professorial ranks" PROMOTION A. Professorial Ranks 1. Procedures for Promotion: a. Promotions are granted by the Board of Trustees upon the recommendation of the President, who consults as necessary with the Vice President for Academic Affairs, the Dean of the Faculty, the CAPT, and the Chair of the department concerned. Except in the case of the Library faculty, the CAPT role in promotion is limited to full-time and shared tenure-track appointments to professorial ranks. b. Consideration for promotion may be initiated by the Department Chair in consultation with the Dean of the Faculty or the CAPT. The Dean of the Faculty in consultation with the Vice President for Academic Affairs may also decide to nominate a candidate for promotion consideration. In such a case, the department is obliged to consider the candidate's credentials and to present its recommendation to the CAPT. Nomination by the Dean of the Faculty for such consideration does not presuppose a successful outcome for the candidate. The Dean of the Faculty initiates promotional consideration in the case of Department Chairs. The Department Chair or the Dean of the Faculty shall indicate the consultation procedures employed within the department when recommending a promotion. c. By March 15th the Dean of the Faculty shall provide Department Chairs with a list of faculty in their departments who have been at the rank of Associate Professor for seven years or more. The Dean of the Faculty shall provide the CAPT with a list of all faculty who have been at the rank of Associate Professor for seven years or more. All Chairs shall assess eligibility of Associate Professors at least every two years after they have served seven years in rank. d. In the case of a promotion candidate appointed 100% to an ID program, the ID Program Director shall perform those functions normally assumed by a department Chair, and faculty on the ID PPC shall be consulted and shall write letters. All these letters shall be forwarded to the CAPT. e. For proportional tenure-track faculty appointments that are shared between two departments, a department and an ID program or two ID programs, the CAPT will secure information concerning a candidate from all members of the ID Program Personnel Committee(s) and from all faculty in the Department(s) involved. The department Chair will represent the department's position and the Program Director(s) (or PPC Chair if the Director is the candidate) will represent the Program(s) position. f. Candidates being considered for promotion shall be sent a written notice by the Chair of the CAPT that they are candidates for promotion. g. All full time faculty and those holding shared appointments in the departments concerned and in at least their third year of service (in ranks defined in Faculty Handbook, Part One, Article V (Appointments to the Faculty), Sections A (Tenure-track Appointments) and C (Non-tenure-track Appointments), number 2b (Artist- or Writer-in-Residence) shall be consulted and shall write letters to the Chair. The Department Chair must also request letters from program Directors and from other Department Chairs if the candidate has offered courses in other programs or departments. Individuals writing letters of evaluation for the candidate shall clearly state whether they do or do not recommend promotion, and why, according to the criteria for continued service. The Chair's letter shall present the Chair's individual position as well as the department's. All these letters shall be forwarded to the CAPT. In the case of a promotion candidate appointed to an ID Program, the ID Program Director shall perform those functions normally assumed by a department Chair, and faculty on the ID PPC shall be consulted and shall write letters. All these letters shall be forwarded to the CAPT. h. Promotion files shall include the following: i. an updated CV, which makes clear what has been achieved since the last promotion. ii. all scholarly, creative or professional materials produced since the last promotion; candidates may add some earlier materials for purposes of context or to show continued growth. Candidates may wish to seek letters from ϳԹ colleagues outside their department qualified to speak to their professional accomplishment. Candidates may also wish to include a statement about achievements and works in progress. iii. the ten most recent consecutive semesters of teaching evaluations. For purposes of context, the candidate may wish to include other evaluations. The candidate shall also add copies of syllabi, and may include assignments and handouts. The candidate may also wish to append a statement about teaching goals and philosophy. The file may include peer evaluations of teaching. iv. a cover sheet showing courses taught, sabbatical leaves, and any course releases over the previous six years. v. service credentials presented within the context of the broad statements about service in the Faculty Handbook Part One, Article VI, Section A (Tenure Track Faculty, COMMUNITY SERVICE). The candidate may wish to provide relevant documents and seek letters from committee Chairs or members who can speak about the quality and extent of service. i. Candidates for promotion may solicit letters on their behalf from reviewers familiar with their credentials from outside the College. Such letters may come directly to the CAPT, or go to the Department Chair and then to the CAPT as part of the candidate's dossier. Letters mandated by the department must also be transmitted to the CAPT. j. After conducting its deliberations, the CAPT reports its recommendations to the President, the Vice President for Academic Affairs, and the Dean of the Faculty. The Vice President for Academic Affairs then consults with the Dean of the Faculty. In the event of a disagreement between the Vice President for Academic Affairs and the CAPT, the Vice President for Academic Affairs and the Dean of the Faculty meet with the CAPT to offer detailed and compelling reasons for such disagreement. The Vice President for Academic Affairs then makes a recommendation to the President, and notifies the CAPT of his or her recommendation. In the rare instance in which the President does not concur with the recommendations of the CAPT, the President meets with the CAPT to offer detailed and compelling reasons for such disagreement. Finally, the President and the CAPT report their recommendations to the Board of Trustees. k.. In the event that the CAPT forwards a negative recommendation to the Vice President for Academic Affairs in a promotion case, the CAPT will also notify the Dean of the Faculty of the reasons for the recommendation. The Dean of the Faculty will present the reasons for a negative recommendation to the candidate. In the event that the Vice President or the President forward a negative recommendation, the Dean of the Faculty and the CAPT will be notified of the reasons for the recommendation. The Dean of the Faculty will present the reasons for a negative recommendation to the candidate. l.. An individual denied recommendation for promotion may ask for a hearing before CAFR provided such hearing is based on an alleged violation of academic freedom and/or rights; or before the Diversity and Affirmative Action Committee, provided such hearing is based on an alleged discrimination in violation of the College's Affirmative Action Policies. Candidates shall have access to all written materials in their promotion files immediately after the President has made the Administration's recommendation known to them. These materials may not be photocopied. 2.  XE "Faculty:guidelines for promotion to professorial ranks" \r "guidelinesforpromotoprofranks" Guidelines for Advancement in Rank: Promotion at ϳԹ is based upon merit and is not guaranteed by years of service. a. For the rank of  XE "Assistant Professor" Assistant Professor, the appropriate terminal degree (or its professional equivalent) normally is required. The absence of the appropriate terminal degree is not an absolute deterrent to advancement to any rank. Other qualifications, however, shall be closely scrutinized by the department, the CAPT and the Administration for evidence of extraordinary merit. b. Beginning with the 1994-1995 academic year, faculty who are awarded tenure (or Library faculty who are given a positive sixth year review) are promoted automatically to the rank of Associate Professor or Associate Librarian XE "Associate Professor" . Beginning with the 2002-2003 academic year, Writers-in-Residence and Artists-in-Residence who are given a positive sixth year review are promoted automatically to the rank of Senior Artist-in-Residence or Senior Writer-in-Residence. Otherwise, for faculty who have yet to become tenure candidates the appropriate terminal degree (or its professional equivalent) normally is required. In addition, teaching (or in the case of Library faculty, librarianship) of high quality and significant growth and achievement in scholarly, creative or professional work must be clearly demonstrated. Participation in College affairs (such as involvement in departmental or faculty governance or in other aspects of co-curricular college life) is also important. This participation is not to be predominantly or exclusively equated with service on faculty committees, which is but one of a variety of service options available to faculty. c. For the rank of Professor XE "Professor" , the appropriate terminal degree (or its professional equivalent) normally is required. Promotion to this rank shall be granted to faculty who have shown continuing excellence in teaching (or, in the case of Library faculty, librarianship) as well as concomitant achievement attesting to further growth in scholarship, creative or professional work; and significant involvement in the affairs of the College. B.  XE "Dean of the Faculty:promotion of faculty to librarian ranks"  XE "Faculty:promotion to librarian ranks"  XE "Promotion:librarian ranks" Librarian Ranks XE "Library faculty:promotion"  Promotion from  XE "Assistant Librarian" Assistant to  XE "Associate Librarian" Associate Librarian and  XE "Librarian:rank of" Librarian XE "Librarian" \t "See Library faculty"  is granted by the Board of Trustees upon the recommendation of the Vice President for Academic Affairs after consultation with the department. Consideration for promotion may be initiated by the Chair of the Library in consultation with the Vice President for Academic Affairs, or the Vice President of Academic Affairs in consultation with the Chair of the Library. The Chair of the Library shall indicate the consultation procedures employed within the department when recommending a promotion. Promotion is based upon merit and not guaranteed by years of service. C.  XE "Faculty:promotion to senior artist-in-residence"  XE "Faculty:promotion to senior writer-in-residence"  XE "Promotion:artists-in-residence"  XE Dean of the Faculty:promotion of writers-in-residence"  XE "Promotion:writers-in-residence"  XE "Artists-in-Residence:promotion" Artists-in-Residence and  XE "Writers-in-Residence:promotion" Writers-in-Residence Promotions to  XE "Dean of the Faculty:promotion of artists-in-residence"  XE "Dean of the Faculty:promotion of writers-in-residence"  XE "Department chairs:promotion to Senior Artist-in-Residence"  XE "Senior Artists-in-Residence" Senior or to Distinguished Artist- or Writer-in-Residence XE "Senior Writer-in-Residence"  are granted by the Board of Trustees upon the recommendation of the Dean of the Faculty after consultation with the Department. Consideration for promotion may be initiated by the Department Chair in consultation with the Dean of the Faculty, or the Dean of the Faculty in consultation with the Department Chair. The Department Chair shall indicate the consultation procedures employed within the department when recommending a promotion. Promotion to Distinguished rank is based upon merit and not guaranteed by years of service. D.  XE "Dean of the Faculty:promotion of teaching associates"  XE "Department chairs:promotion of teaching associates"  XE "Promotion:teaching associates" Teaching Associates XE "Teaching Associates:promotion"  XE "Faculty:promotion to senior teaching associate"  Promotion to  XE "Senior Teaching Associate" Senior Teaching Associate XE "Teaching Associates" \i  is granted by the Board of Trustees upon the recommendation of the Dean of the Faculty after consultation with the Department. The Department Chair shall indicate the consultation procedures employed within the department when recommending a promotion. Promotion is based upon merit and not guaranteed by years of service. XII. LEAVES OF ABSENCE A. Sabbatical Leaves of Absence XE "Sabbatical Leaves of Absence" \r "leavesofabsencesabbat1"  XE "Dean of the Faculty:sabbatical leaves for faculty" \r "leavesofabsencesabbat1"  XE "Faculty Development Committee:sabbatical leaves for faculty" \r "leavesofabsencesabbat1"  XE "Department chairs:sabbatical leaves of absence for faculty" \r "leavesofabsence1"  XE "Faculty:leaves of absence" \r "leavesofabsence1"  1. Purpose Sabbatical leaves of absence are granted by the Board of Trustees upon the recommendation of the Vice President for Academic Affairs to members of the Faculty to provide professional experience that cannot be secured during the academic recesses. Sabbatical leaves may be granted for the purpose of advanced study, work on research and creative projects, and for improvement of teaching skills (and for improvement of skills related to librarianship), with the expectation that in each case the College will benefit. 2.  XE "Sabbatical leaves of absence:eligibility" Eligibility All tenured full-time members of the Faculty (and  XE "Library faculty:sabbatical leave" \r "leavesofabsencesabbat1" Library faculty and  XE "Artists-in-Residence:sabbatical leave" \r "leavesofabsencesabbat1" Artists-in-Residence who have been reappointed) who have served ϳԹ full-time for six consecutive years are eligible to apply. a. The required service time may include up to one year's leave without pay, if so stated in the letter(s) granting such leave(s). If a faculty member serves full time for more than six consecutive years, the additional time will shorten the required service time for later sabbatical leaves if the delay in taking a sabbatical leave is requested by the Dean of the Faculty for administrative reasons and is so stipulated in writing. b. Full-time members of the Faculty who are in their sixth year and are candidates for tenure (and full-time members of the Library faculty and Artists-in-Residence who are in their sixth year and are candidates for reappointment) may apply for sabbatical leave. However, final approval of the sabbatical leave request is contingent upon the granting of tenure or, in the case of Library faculty and Artists-in-Residence, reappointment. 3.  XE "Sabbatical leaves of absence:application procedures" Procedures a. Application: i. Application should be made in triplicate on forms available through the Dean of the Faculty. ii. Plans should be discussed with the Chair of the department at least two weeks prior to submission of application. iii. In addition to the application form, applicants must provide a brief statement of purpose, together with a detailed plan of work to be pursued, a brief statement of prospective value of the project, and plans for publication or exhibition. iv. Applications must be received by the Dean of the Faculty no later than January 15th of the academic year preceding the desired leave. The Dean's Office will transmit one copy to the Chair of the Faculty Development Committee. b. Consideration: i. On or before January 15th of the year preceding the intended leave, the applicant's Chair should submit to the Dean of the Faculty in triplicate an evaluation of the project together with an explanation of departmental arrangements for the applicant's absence. The Dean's Office will transmit one copy to the Chair of the Faculty Development Committee. ii. Applications will be considered jointly by the Dean of the Faculty and the Faculty Development Committee. The Vice President for Academic Affairs makes recommendations to the Board of Trustees for final approval. iii. Applicants and their departmental Chairs will be notified by March 1st of the academic year preceding the leave. c.  XE "Sabbatical leaves of absence:reporting required" Reporting i. Major changes in objectives after the leave has been granted must be reported and may be made only by agreement with the Dean of the Faculty. Petition for such change must be made in writing. ii. Upon completion of the leave, a final report shall be sent to the Dean of the Faculty, and the Chair of the department, not later than April 15th in the case of first-semester leaves and November 15th in the case of second-semester or full-year leaves. iii. Failure to file a satisfactory sabbatical report will affect eligibility for future sabbatical leaves. 4.  XE "Sabbatical leaves of absence:criteria for evaluating proposals" Criteria for Evaluating Proposals In evaluating applications, the following will be considered: a. The worth of the project; b. Length of service without leave; c. Ease of departmental arrangements; d. Financial condition of the College; e. Benefit to the individual and the College; f. The individual's fulfillment of obligations regarding any previous sabbaticals as outlined in paragraph 3, c, iii above. 5.  XE "Sabbatical leaves of absence:salaries" Sabbatical Salaries The stipend for sabbatical salaries is one-half the annual salary for a leave of one academic year, or full salary for a leave of one semester. B. Pre-tenure XE "Pre-tenure leaves of absence" \r "leavesofabsencepretenure1"  Paid Research Leaves of Absence 1.  XE "Pre-tenure leaves of absence:purpose" Purpose Pre-tenure paid leaves are intended to provide untenured faculty with opportunities for research in support of scholarly and/or curricular development which will contribute to their professional or teaching effectiveness and to the value of their later service to ϳԹ. 2.  XE "Pre-tenure leaves of absence:eligibility"  XE "Dean of the Faculty:pre-tenure leaves of absence for faculty" \r "leavesofabsencepretenure1"  XE "Department chairs:pre-tenure leaves of absence for faculty" \r "leavesofabsencepretenure1"  XE "Faculty Development Committee:pre-tenure leaves of absence for faculty" \r "leavesofabsencepretenure1" Eligibility Untenured tenure-track faculty who are either in their third or fourth years of service to the College and who have been reappointed are eligible to apply for the following year. Leaves may be requested for either a full year at half-pay or one semester at full pay. The College will continue to provide all benefits through the Flexible Benefits Program. Retirement contributions will be calculated on base annual salary paid during the sabbatical. Faculty who are granted the Pre-tenure Paid Research Leave will not be eligible for a regular sabbatical until they have completed 6 consecutive years of service to the College following such a leave although this service time may include up to two semesters' leave without pay, if so stated in the letter(s) granting such leave. 3.  XE "Pre-tenure leaves of absence:application procedures and criteria" Procedures and Criteria The procedures and criteria for evaluating proposals are the same as those stipulated for regular sabbatical leaves of absence. (See Part One, Article XII [Leaves of Absence], Section A [Sabbatical Leaves of Absence], numbers 3 and 4.) C. Leaves of Absence Without Pay XE "Leaves of absence without pay"  XE "Dean of the Faculty:leaves of absence without pay" \r "leavesofabsencewithoutpay"  XE "Department chairs:leaves of absence without pay" \r "leavesofabsencewithoutpay"  XE "Faculty:leaves of absence without pay" \r "leavesofabsencewithoutpay"  1. Copies of requests for leaves of absence without pay should be sent to the Dean of the Faculty. Leaves of absence, other than sabbatical leaves, are granted by the Dean of the Faculty upon recommendation of the Department Chair concerned. Leaves of absence without pay of up to one full year may count towards tenure at the option of the individual if so stated in the letter granting such leave. 2. If an alternate arrangement has not been made with some outside supporting organization, the College continues to make a contribution, based only on salary actually paid during the leave, to the Pension Plan, as well as its usual contribution to the Disability Plan and the Medical Insurance Plan for a faculty member who is on an approved leave of absence, etc. XIII.  XE "Reimbursements for professional activities"  XE "Faculty:reimbursement for professional activities"  XE "Dean of the Faculty:reimbursement for professional activities"  XE "Department chairs:reimbursement for professional activity" REIMBURSEMENT FOR PROFESSIONAL ACTIVITIES Requests for reimbursement are made through the Department Chair on forms obtainable from the Office of Financial Services. If a faculty member is a participant in a professional event, reimbursement for expenses may be made through the Dean of the Faculty rather than from departmental funds. Policies for such support shall be established and conveyed to the faculty by the Dean of the Faculty. XIV. RESIGNATIONS XE "Faculty:resignations"  XE "Dean of the Faculty:resignations by faculty"  A. Faculty holding two or three-year appointments who wish to resign should give written notice to the Dean of the Faculty no later than April 1st. B. Faculty with tenure who wish to resign have a professional obligation to notify the Dean of the Faculty in sufficient time for the College to secure an appropriate replacement. XV. APPOINTMENT AND REVIEW OF  XE "Department chairs" \r "deptchairsapptandrev1" DEPARTMENT CHAIRS  XE "Dean of the Faculty:appointment and review of department chairs" \r "deptchairsapptandrev1"  XE "Faculty:appointment and review of department chairs" \r "deptchairsapptandrev1"  A.  XE "Department chairs:criteria for appointment" Criteria for Appointment 1. The appointee shall normally hold the rank of Associate or full Professor. 2. The appointee should have extensive and successful teaching experience. 3. The appointee should have qualities of personal and professional leadership and should have demonstrated evidence of administrative skill. B.  XE "Department chairs:procedures for appointment" Procedures for Appointment 1. Appointment of a Department Chair is made by the Dean of the Faculty, in consultation with the members of the department concerned. 2. Appointments to the Chair are for one year and are renewable; four to eight years is the normal length of service. A Chair (tenured or untenured) may not be removed as Chair during the course of an academic year except for cause. C. Procedures for Review XE "Department chairs:review"  1. Department Chairs shall be reviewed once every four years. In the event of an intervening sabbatical or leave of absence the review will take place in the fifth year. More frequent reviews may take place at the request of the Chair or the Dean of the Faculty. Untenured faculty serving as Chairs at the time of review for reappointment or for tenure shall be reviewed separately as Department Chairs. 2. The review of a Department Chair shall be conducted by the Dean of the Faculty. Each member of the department shall be requested to present a written evaluation to the Dean of the Faculty. All such statements shall be confidential. 3. Student majors in the department shall also be involved in the review of Chairs, each department determining its method of student involvement. D.  XE "Department chairs:obligations"  XE "Faculty:obligations and responsibilities of department chairs" Obligations Pertaining to Department Chairs 1.  XE "Department chairs:leadership" Leadership: The Chair is responsible to the College, to the department, and to the Administration for the effective leadership of the department; the Chair is responsible to the department for the effective and accurate representation of its interests and concerns to the Administration. Chairs should strive to recruit and maintain faculty who demonstrate excellence both in teaching and professional accomplishment. They should coordinate and stimulate participation in departmental affairs by all faculty and, where appropriate, students, and strive to keep departmental morale high. They should, moreover, maintain sensitivity to the world outside their disciplines and the College, and continually attempt to keep their departments aware of and responsive to the larger educational and social contexts in which they function. 2.  XE "Department chairs:curriculum" Curriculum: The Chair, in consultation with other department members, is responsible for the department's course offerings and major requirements. Insofar as is possible, faculty should be permitted to teach the courses they prefer in the areas of their particular expertise, providing that student needs are met. Scheduling of courses and determination of examination policies should, insofar as possible, reflect the wishes of the department members teaching those courses. The Chair should take into account the needs of the students as well as the discipline in the shaping of the curriculum. The Chair has the primary responsibility for encouraging faculty to advise students conscientiously and carefully and also to keep library and resource materials current. 3.  XE "Department chairs:personnel"  XE "Department chairs:CAPT"  XE "Department chairs: Director of Institutional Diversity" Personnel: The Chair is responsible for seeking out highly qualified candidates for vacancies in the department. An important factor in their selection should be their competence and willingness to teach according to the specified needs of the department and the College. The Chair establishes search and selection procedures in consultation with the Dean of the Faculty, the Director of Institutional Diversity, Program Directors (where appropriate), and members of the Department. The Chair makes recommendations on appointments (Part One, Article V), reappointments (Part One, Article VIII), promotions (Part One, Article XI), tenure (Part One, Article IX), sabbaticals and leaves (Part One, Article XII), and salary increments to the Dean of the Faculty, the Committee on Faculty Development (where appropriate) and the CAPT (where required). The  XE "Department chairs:equitable teaching loads for faculty"  XE "Faculty:equitable teaching loads"  XE "Faculty:evaluations by department chairs"  XE "Department chairs:evaluations of faculty" Chair is responsible for coordinating and making equitable the teaching loads of the members of the department according to standards (including those governing course releases) administered by the Dean of the Faculty; the Chair's personal teaching load is reduced in proportion to his/her administrative responsibilities. The Chair renders guidance and assistance to faculty in every way possible. The Chair keeps untenured faculty apprised of their progress through the tenure system through annual letters of evaluation. Each year non-tenured faculty meet with their respective Chairs to discuss the contents of their annual letters of evaluation. Continuing part-time faculty shall also receive annual letters of evaluation. Tenured members of the department shall normally be evaluated every three years on a schedule determined by the Chair and coordinated with the individual's and the department's sabbatical cycle.  XE "Dean of the Faculty:chairs and evaluation of their faculty" The Dean of the Faculty shall keep a record of tenured faculty members' evaluation cycles, and remind Department Chairs when evaluations are due. The annual letters of evaluation shall be transmitted to the individuals concerned and a copy will be sent to the Dean of the Faculty's office no later than August 31st following that academic year. These evaluations are to be kept on file in the individual's department and in the Dean of the Faculty's office. Only the individual, the Chair, and the Dean of the Faculty may have access to these evaluations. In the case of a proportional appointment shared between two departments or between a department and a program, the department Chair communicates with the other department Chair or program Director at least once a semester in order to coordinate the share faculty member's teaching and service assignments and to perform all other personnel duties of a Chair or program Director, including periodic letters of evaluation. 4.  XE "Department chairs:communications with students, faculty, and administration"  XE "Department chairs:catalog descriptions of department programs" Communication: The Chair should foster effective intra- and inter-departmental communications among all students, faculty and administrators, making clear to these constituencies the nature of all departmental policies and procedures. Departmental meetings should be held regularly, and department members should be informed of discussions at Academic Staff meetings. The Chair is responsible for keeping the catalogue description of the department current and accurate, and is responsible for the  XE "Department chairs:annual report to the Dean of the Faculty"  XE "Dean of the Faculty:annual report from department chairs"  XE "President:annual reports from department chairs" annual departmental report to the President and the Dean of the Faculty. 5. XE "Department chairs:space"  XE "Department chairs:budgets"  Support: The Chair shall seek to provide faculty members with adequate office space and working facilities and, in consultation with the Dean of the Faculty, shall make necessary budgetary provisions for teaching aids such as films, records, slides, videotapes, software, etc., for duplicating equipment, for field trips, and for proper secretarial and student assistance. XVI. APPOINTMENT, REVIEW, AND EVALUATION OF  XE "Directors of interdisciplinary programs" \r "progdirectapptrevandeval1"  XE "Dean of the Faculty:directors of interdisciplinary programs" \r "progdirectapptrevandeval1" DIRECTORS OF INTERDISCIPLINARY PROGRAMS A.  XE "Directors of interdisciplinary programs:criteria for appointment" Criteria for Appointment 1. The appointee shall normally hold the rank of Assistant, Associate, or full Professor. 2. The appointee should have extensive and successful teaching experience. 3. The appointee should have qualities of personal and professional leadership and should demonstrate evidence of administrative skill. B.  XE "Directors of interdisciplinary programs:procedures for appointment"  XE "Department chairs:directors of interdisciplinary programs" Procedures for Appointment 1. Appointment of a Program Director is made by the Dean of the Faculty in consultation with the teaching faculty in the program and (when applicable) the appropriate Department Chair. 2. A Director (tenured or untenured) may not be removed as Director during the course of an academic year except for cause. C.  XE "Directors of interdisciplinary programs:review"  XE "Dean of the Faculty:review of program directors" Procedures for Review 1. Program Directors shall be reviewed by the Dean of the Faculty once every four years. In the event of an intervening sabbatical or leave of absence, the review will take place in the fifth year. More frequent reviews may take place at the request of the Dean of the Faculty. Untenured faculty serving as Directors at the time of review for reappointment or for tenure shall be reviewed separately as Program Directors. 2. The review of a Program Director shall be conducted by the Dean of the Faculty. Each active member of the program shall be requested to present a written evaluation to the Dean of the Faculty. All such statements shall be confidential. 3. Students in the program shall also be involved in the review of Directors, each program determining its method of student involvement. D.  XE "Directors of interdisciplinary programs:obligations" Obligations Pertaining to Program Directors 1.  XE "Directors of interdisciplinary programs:leadership" Leadership: The Director is responsible to the College, to the program, and to the Administration for the effective leadership of the program; the Director is responsible to the program for the effective and accurate representation of its interests and concerns to the Administration. Directors should strive to advocate, promote, and coordinate faculty participation in the program. They should coordinate and stimulate participation in program affairs by all faculty and, where appropriate, students, and strive to keep program morale high. They should, moreover, maintain sensitivity to the world outside their programs and the College, and continually attempt to keep their programs aware of and responsive to the larger educational and social contexts in which they function. Directors should ensure that the interdisciplinary nature of the programs remain central to the mission of the College. 2. XE "Directors of interdisciplinary programs:curriculum"   XE "Department chairs:curricula of interdisciplinary programs" Curriculum: The Director, in consultation with other program members, is responsible for the program's course offerings and requirements. Directors, in consultation with teaching faculty and Department Chairs, will coordinate the scheduling of courses. The Director should take into account the needs of the students as well as the program in the shaping of the curriculum. The Director has the primary responsibility for advising students in the program and also keeping library and resource materials current. 3. XE "Directors of interdisciplinary programs:personnel"  XE "Department chairs:personnel in interdisciplinary programs"  Personnel: The Director, in consultation with appropriate Department Chairs, is responsible for seeking out highly qualified candidates to teach in the program. The Director renders guidance and assistance to faculty in the program. The Director has access to teaching faculty's curriculum vitae, syllabi and teaching evaluations for courses in the program. The Director consults with the appropriate Department Chair when teaching faculty in the program are eligible for reappointment, tenure, and promotion. In the case of tenure-track appointments to programs, the Director consults with the Dean of Faculty on the formation of a Program Personnel Committee, and the Director (in consultation with the ID PPC) performs those functions normally assumed by a Chair in recruitment, support, and evaluation of tenure-track faculty with regard to search procedures, appointment, reappointment, promotion, tenure, sabbatical and leave, salary recommendations, faculty development and mentoring, as well as annual letters of evaluation as described in Handbook Part 1, Article V, Section B and Article XV, Section D, number 3. above. In the case of a proportional appointment shared between and ID program and a department or between two ID Programs, the program Director communicates with the department Chair or other program Director at least once a semester in order to coordinate the shared faculty member's teaching and service assignments and to perform all other personnel duties of a program Director or Chair, including periodic letters of evaluation. 4.  XE "Directors of interdisciplinary programs:communications"  XE "Directors of interdisciplinary programs:catalog descriptions of program"  XE "Directors of interdisciplinary programs:annual report to the Dean of the Faculty" Communication: The Director should foster effective intra- and inter-program communications among all students, faculty, and administrators, making clear to these constituencies the nature of all program policies and procedures. The Director is responsible for keeping the catalogue description of the program current and accurate and for the annual program report to the  XE "President:annual reports from directors of interdisciplinary programs" Dean of the Faculty. 5. XE "Directors of interdisciplinary programs:budgets"  Support: The Director, in consultation with the Dean of the Faculty and the appropriate Department Chair, if relevant, shall make necessary budgetary provisions for teaching aids such as films, records, slides, videotapes, software, etc., for duplicating equipment, for field trips, and for proper secretarial and student assistance. E.  XE "Directors of interdisciplinary programs:evaluation"  XE "Faculty:evaluation of directors of interdisciplinary programs" Procedures for Evaluation of Directors Tenure-track or Tenured to a Department 1. If the candidate is tenure-track or tenured to a department, the department  XE "Department chairs:evaluation of directors of interdisciplinary programs" Chair shall take into account the candidate's contributions to the program in writing the annual (or in the case of tenured faculty, tri-annual) letter of evaluation. (For candidates tenure-track to a program, see Handbook Part I, Article V, [Appointments to the Faculty], Section B [Tenure-track Appointments to ID Programs.]) 2. In all personnel decisions, the Department Chair shall consult in writing the faculty who have been active in the program during the last two years to gather evidence on the performance of the candidate in the following areas: teaching, scholarly, professional or creative activity, community service. 3. In the case of programs with personnel committees, such as Women's Studies, the Department Chair shall consult the personnel committee. In the case of programs without personnel committees, the candidate's Department Chair shall solicit letters of recommendation from faculty in the program. 4. The faculty referees shall in all cases indicate in writing clear support or lack of support for the candidate on the basis of his or her work in the program. 5.  XE "Department chairs:evaluation of directors of interdisciplinary programs"  In a second year review the Faculty Handbook does not require documentation appended to the Chair's letter. In all other personnel decisions forwarded to the Dean of the Faculty and to the CAPT, the Department Chair will attach the written statements of those reviewing the candidate's contributions to the program. Chairs and referees shall ensure that all materials are forwarded to the Dean of the Faculty and to the CAPT by the announced deadlines. 6.  XE "Department chairs:evaluation of directors of interdisciplinary programs"  It is the responsibility of the Chair of the department to evaluate the candidate's contributions to the program and to incorporate that evaluation within the Chair's letter to the Dean and/or the CAPT. XVII. ESTABLISHMENT OR ELIMINATION OF A  XE "Department:establishment or elimination of" \r "departmentestaborelim1" DEPARTMENT  XE "Department" \t "See Department chair"  Academic departments are established or eliminated by the Board of Trustees upon the recommendation of the President in consultation with the Faculty according to the following procedures:  XE "Committee on Educational Policies and Planning:establishing or eliminating department" \r "ceppanddepartments" A. A proposal to establish or eliminate a department shall be made first to the Committee on Educational Policies and Planning (CEPP XE "CEPP" \t "See Committee on Educational Policies and Planning" ) by members of the Faculty, student body, or Administration. The proposal shall be accompanied by a complete rationale based on academic concerns. CEPP shall report the existence of such a proposal to the Faculty at the next Faculty Meeting. B. CEPP shall consider the proposal and rationale in the context of all the issues that are relevant to the College's long-range educational goals, and shall explore alternative strategies. During its study CEPP shall work closely with the Administration, the Curriculum Committee, and (in the case of elimination) the department in question, and may be aided by study groups drawn from the College community. In order to allow sufficient time for study, neither CEPP nor the initiators of the proposal may introduce the proposal at a Faculty Meeting until a date upon which they have agreed previously, but not later than twelve months from the time it was first brought to CEPP. C. The proposal may be introduced at a Faculty Meeting by CEPP or by those originating the proposal. If either CEPP or the  XE "President:establishment or elimination of a department" \r "departmentestaborelim1" President disapproves of the proposal this shall be brought to the attention of the faculty with a full explanation, and so recorded in the faculty minutes. D. During the interim between the introduction of the proposal at a Faculty Meeting and the faculty vote, CEPP shall arrange for at least one faculty information meeting. E. The President shall report the Faculty action to the Board of Trustees when making a recommendation for final action. XVIII.  XE "Faculty:termination due to elimination of a department" TERMINATION OF FACULTY STATUS DUE TO THE ELIMINATION OF A DEPARTMENT Following a decision to eliminate a department according to the procedures in Part One (Faculty Rights and Responsibilities), Article XVII (Establishment or Elimination of a Department), untenured faculty will have the right to satisfaction of their current contract except that they will not have the right to tenure consideration. Tenured faculty should be placed in other positions at the College whenever possible, but failing that, should receive a minimum of two years notice prior to termination. XIX. ESTABLISHMENT OR ELIMINATION OF A  XE "Major" \r "majorsestaborelim1" MAJOR The authority to establish or eliminate a major is vested in the Faculty, the Board of Trustees, and the New York State Education Department. Establishment or elimination of a major is accomplished according to the following procedures:  XE "Curriculum Committee:establishing or eliminating major" \r "curcomandmajors" A. A proposal to establish or eliminate a major shall be made first to the Curriculum Committee by members of the Faculty. The proposal shall be accompanied by a complete rationale based on academic concerns. B. The Curriculum Committee shall consider the proposal and rationale in the context of all the issues that are relevant to the College's long-range educational goals. During its study the Curriculum Committee shall work closely with the Administration and the department (or departments) of the major in question. In order to allow sufficient time for study, neither the Curriculum Committee nor the initiators of the proposal may introduce the proposal at a Faculty Meeting until a date upon which they have agreed previously, but not later than twelve months from the time it was first brought to the Curriculum Committee. C. The proposal may be introduced at a Faculty Meeting by Curriculum Committee or by those originating the proposal. If either the Curriculum Committee or the President disapproves of the proposal, this shall be brought to the attention of the Faculty with full explanation, and so recorded in the faculty minutes and communicated to the Board of Trustees. D. The  XE "President:establishment or elimination of a major" President shall report proposals receiving faculty approval to the Board of Trustees for its action. E. Favorable action by the Board of Trustees, either to establish or eliminate a major, must be reported by the College Registrar to the New York State Education Department. A new major must be approved by and registered with the New York State Education Department. A discontinued major must be removed from the register. XX.  XE "Faculty governance:defined" \r "facultygovernancedefined1"  XE "Faculty governance" \t "See Committees of the Faculty, Faculty meeting"  XE "Eligibility to vote" FACULTY GOVERNANCE Faculty governance is carried out through decisions made at Faculty Meetings and through a system of committees of the Faculty as described in Part Two. Faculty Meetings, presided over by the  XE "President:presides over faculty meeting" President, are generally held on the first Friday of each month. All the faculty as herein defined are expected to attend Faculty Meetings and are eligible to vote: all full-time members of the Faculty and faculty holding shared appointments at the rank of Assistant Professor or above, Visiting Instructors, Librarians,  XE "Artists-in-Residence:faculty governance" Artists-in-Residence,  XE "Writers-in-Residence:faculty governance" Writers-in-Residence, and full-year full-time Lecturers, the President, the Vice President for Academic Affairs, the Dean of the Faculty, the  XE "Dean of Admissions and Financial Aid:designated as member of the faculty"  XE "Dean of Student Affairs:designated as member of the faculty"  XE "Associate Dean of Student Affairs:designated as member of the faculty"  XE "Vice President for Academic Affairs: designated as member of the faculty" XE "Dean of the Faculty: designated as member of the faculty"   XE "Associate Dean of the Faculty:designated as member of the faculty"  XE "Senior Associate Director of Admissions:designated as member of the faculty"  XE "Dean of Special Programs:designated as member of the faculty"  XE "Director of University Without Walls:designated as member of the faculty"  XE "Director of Institutional Research:designated as member of the faculty" Dean of Admissions and Financial Aid, the Associate Dean of the Faculty, the Dean of Student Affairs, the Dean of Studies, the Dean of Special Programs, the Registrar and Director of Institutional Research, the Senior Associate Director of Admissions, the Director of University Without Walls, the Director of Master of Arts in Liberal Studies, the Director of Summer Sessions and Summer Special Programs, the Dayton Director of the Tang Teaching Museum and Art Gallery, the Malloy Curator of the Tang Teaching Museum and Art Gallery,  XE "Director of the Master of Arts in Liberal Studies:designated as member of the faculty" and such other administrative officers as may be appointed to the Faculty by the Board of Trustees upon recommendation of the President after consultation with the CAPT and with the concurrence of the Faculty. XXI. PROCEDURES FOR  XE "Faculty Handbook" \r "handbookrevisions1" HANDBOOK AMENDMENTS A. Proposals for substantive amendments to the Handbook may be initiated by the Faculty, Administration or Trustees.  XE "Faculty Executive Committee:handbook revisions" B. These proposals should be brought to the FEC, which will refer them to the appropriate faculty committee, e.g., the CAPT and/or the CAFR (Part One, Articles I through IX, XIV through XVI, and XVIII); CEPP (Part One, Article XVII and Part Two, Article III); Curriculum Committee (Part One, Article XIX); Faculty Development Committee (Part One, Article XII and XIII); IPPC (Part Four). . FEC will deal with proposals to Part One, Articles XX and XXI and Parts Two (except as noted above), Three, Five and Six. The relevant committees then study the proposal, make necessary modifications, and refer the revised proposal to the FEC for presentation to and action by the Faculty. C. If the FEC declines to bring a proposal for Handbook revision to the Faculty, the initiator of the proposal may then introduce it directly to the Faculty. D. If the Faculty approves a revision to Part Two of the Handbook, the revision will then be adopted. If the Faculty approves a revision to Part One or Part Four, the revision will be forwarded to the President, and by the President to the Board of Trustees with a recommendation for final action. The revision will then be adopted if both the President and the Trustees give approval. Revisions to Parts Five and Six will be adopted once the office being described and the FEC have agreed upon the revision. Revisions to Part Three should be agreed upon by Institutional Policy and Planning Committee (IPPC) the Student Government Association (SGA) and the Faculty Executive Committee (FEC). Once such agreement is obtained, the revision is adopted. FEC asks that this motion be brought to IPPC and to the SGA Senate for deliberation and subsequent vote. PART TWO FACULTY GOVERNANCE PREAMBLE ϳԹ is committed to the principle of shared governance. Shared governance recognizes (1) the unique role that faculty play in institutions of higher learning by virtue of their special knowledge, experience, interests, and values, and (2) the relationship between faculty participation in governance and the protection of academic freedom. Faculty governance provides the principal structure through which faculty members express their views and inform College policy. Faculty governance is (1) especially concerned with those subjects for which faculty members have primary responsibilities: academic freedom, academic standards, educational policy and curriculum, faculty status, and self governance, (2) also concerned with those subjects in which faculty members have a major interest and share responsibilities with other constituencies, such as financial policy and planning, long-range planning, admissions, student affairs, advancement, and Special Programs. Broad participation by faculty on committees and task forces improves the chances that diverse expertise, interests, and perspectives will inform decision-making at the College. Such participation distributes the workload, encourages greater accountability, and conveys the message that all faculty are committed to protecting the welfare of the entire institution and advancing the quality of academic life across all the disciplines at ϳԹ. In order for faculty governance at ϳԹ to work effectively and equitably, it is therefore important that all faculty who are eligible to vote exercise that right regularly and that those qualified to serve on committees do so at appropriate times throughout their careers. I.  XE "Faculty Meeting By-Laws" FACULTY MEETING BY-LAWS Article I XE "Faculty Meeting By-Laws:The Faculty Meeting" . The Faculty Meeting A. Faculty governance is carried out through decisions made at Faculty Meetings and through a system of committees of the Faculty. B. Faculty Meetings, presided over by the President, are generally held on the first Friday of each month. C.  XE "Eligibility to vote"  Eligibility to Vote 1. All the faculty as herein defined are expected to attend Faculty Meetings and are eligible to vote: a. all full-time members of the Faculty and faculty holding shared appointments at the rank of Assistant Professor or above, b. Visiting Instructors, Librarians, Artists-in-Residence, Writers-in-Residence, and full-year full-time Lecturers, c. the President, the Vice President for Academic Affairs, the Dean of the Faculty, the Dean of Admissions and Financial Aid, the Associate Dean of the Faculty, the Dean of Student Affairs, the Dean of Studies, the Dean of Special Programs, the Registrar and Director of Institutional Research, the Senior Associate Director of Admissions, the Director of University Without Walls, the Director of Master of Arts in Liberal Studies, the Director of Summer Sessions and Summer Special Programs, the Dayton Director of the Tang Teaching Museum and Art Gallery, the Malloy Curator of the Tang Teaching Museum and Art Gallery, d. and such other administrative officers as may be appointed to the Faculty by the Board of Trustees upon recommendation of the President after consultation with the CAPT and with the concurrence of the Faculty. 2. A voting member of the Faculty who is on leave of absence may vote in Faculty Meetings. Faculty members on leave will be notified of Faculty Meetings only through normal College channels. 3. Proxy votes and absentee ballots are not allowed in Faculty Meetings. D. Eligibility to Attend 1. Teaching associates, departmental assistants, part-time faculty and administrators without faculty status are invited to attend and participate in Faculty Meetings, on a permanent or temporary basis, but without a vote. 2. The following students are also invited to attend but without a vote: six students to be selected in a manner determined by the Student Senate, students on faculty and all-College committees when items relevant to their committees are on the agenda, one representative from the ϳԹ Radio Station, one representative of the ϳԹ Television Station, and one representative of the ϳԹ News. Article II.  XE "Faculty Meeting By-Laws:The Presiding Officer" The Presiding Officer A. The President shall preside over the Faculty Meeting. In the absence of the President, the presiding officer will be in successive order 1. The Vice President for Academic Affairs; 2. The Dean of the Faculty; 3. The Chairperson of the Faculty Executive Committee; 4. A member of the Faculty selected by the Faculty Meeting. B. The President shall appoint a parliamentarian from the Faculty who will advise the Chair at all meetings on questions of procedure. The parliamentarian will also serve as a resource for faculty to consult on parliamentary questions. The parliamentarian has no authority to make rulings or to enforce them. Article III.  XE "Faculty Meeting By-Laws:The Agenda and Minutes" The Agenda and Minutes A. The Agenda 1. Faculty members should notify the Vice President for Academic Affairs of items they wish included on the agenda at least 24 hours prior to the meeting. 2. The agenda shall be distributed to the Faculty no later than the morning of the day of the Faculty Meeting. 3. The order of the agenda may be changed by the presiding officer, subject to challenge by a majority vote of the Faculty Meeting. B. Minutes 1. The Vice President for Academic Affairs shall appoint a note-taker for the Faculty Meeting. 2. The Vice President for Academic Affairs is responsible for distributing minutes of all official meetings to all members no later than one week in advance of every meeting. 3. Approval of the minutes shall normally be the first item on the agenda. Article IV. XE "Faculty Meeting By-Laws:Quorum"  Quorum A. A quorum shall be necessary for 1. votes on matters of policy (see Article VII, A); 2. votes to suspend the rules; 3. votes to go into executive session (see Article VII, B); 4. votes to amend the by-laws. B. The quorum shall be 75 members. Article V.  XE "Faculty Meeting By-Laws:The Right to Speak" The Right to Speak A. At Faculty Meetings 1. The Chairperson shall not speak to a motion while occupying the chair. 2. Other persons may speak only when recognized by the Chair. 3. The speaker should address the Chair. 4. The speaker should limit the length of remarks to a reasonable length (observing the guideline of two minutes). 5. A person may speak once on a motion and may speak a second time only after all other persons wishing to speak have spoken once. The only exception is that the maker of the motion has the privilege to be the final speaker before the vote. 6. The speaker should have the floor, but should not assume the chair. 7. The speaker shall not be interrupted except for the following: a. Point of order-raised to question any proceeding or motion that a member believes is in violation of the rules. The Chair rules on the validity of the point and the ruling may be appealed. An appeal must have a second. The decision of the Chair is sustained by a majority or tie vote. b. Point of personal privilege-raised concerning the rights, reputation, comfort, safety or conduct of a member. c. Point of information- a request of the Chair for an answer concerning the background or content of a motion vote. d. Parliamentary Inquiry- a request of the Chair for information concerning parliamentary law. The Chair may refer this to the parliamentarian. e. Permission to withdraw a motion . f. Call for a division of the assembly to retake a vote. 8. When a motion is presented, it is customary that there be a period of questions and answers to clarify the motion before it is more formally debated. Explanatory comments and clarification at this time are not considered speaking to a motion. At any time, the Faculty may entertain a motion to consider a motion, subject, or problem informally (see V.C.1). B. Committee of the Whole. This device enables the Faculty Meeting to discuss an issue under the less stringent rules of a committee. 1. The Faculty Meeting may entertain a motion to form a Committee of the Whole. 2. The Chairperson of the Faculty Meeting shall appoint the Chairperson of the Committee of the Whole. 3. The Faculty Meeting will set a time limit on discussion (e.g., twenty minutes). 4. The Chairperson of the committee of the whole may speak to the subject at hand. 5. Other persons may speak only when recognized by the Chair. 6. A person may speak more than once before all others wishing to speak have done so, if recognized by the Chair. 7. All votes are "committee votes" and are not binding on the debate. 8. At the completion of its deliberation, the committee of the whole will entertain a motion to "rise and report." C. Informal Consideration. This device permits the Faculty Meeting to set aside the formal rules of debate. 1. The Faculty Meeting may entertain a motion to consider a particular motion, subject, or problem informally. 2. Such a motion may occur before or after a formal motion is proposed. 3. Informal consideration allows the meeting to perfect a motion or an amendment for Faculty Meeting action. 4. The Chairperson of the Faculty Meeting remains in the chair. 5. Informal consideration allows for varying limits of debate and the development of amendments to a motion. Article VI.  XE "Faculty Meeting By-Laws:Taking Votes" Taking Votes A. The Faculty Meeting shall vote by ballot on any motion to change the curriculum or Part One of the Faculty Handbook if at least one voting member makes such a request. On all other motions, the Faculty Meeting shall take a vote on a motion for a ballot vote. B. The Faculty Meeting shall otherwise vote by ayes and nays. Any member, however, can demand a rising vote (standing vote or a division of the assembly). This vote must be counted. In the case of a tie vote (ballot) the Chair may vote with either side. If the Chair chooses not to vote, lacking a majority, the motion is defeated. C. The members of the Faculty Executive Committee shall tally all votes taken by a show of hands or by ballot, except in cases where the motion before the Faculty Meeting comes from the FEC. In the latter instance, the Chair shall appoint up to six faculty members to make the count. Article VII.  XE "Faculty Meeting By-Laws:Special Rules" Special Rules A. Vote on Questions of Policy: 1. Matters of policy shall not be voted on at the same meeting in which they are proposed, unless this provision is waived by a simple majority. 2. The Chair shall rule on what constitutes matters of policy, subject to challenge by a majority vote of the Faculty Meeting. B. Executive Sessions. The Faculty Meeting by majority vote may go into executive sessions where only those with the right to vote may attend. Such sessions may include those occasions when the faculty considers personnel matters, such as the appointment of a new President or a new chief academic officer. Article VIII. On all matters of parliamentary procedure not specifically enumerated in the by-laws, the Faculty Meeting shall observe those rules that are part of Robert's Rules or the Standard Rules of Parliamentary Procedure, provided that they do not conflict with the spirit or letter of the by-laws. Article IX XE "Faculty Meeting By-Laws:Adoption and Amendment of the By-laws" . Adoption and Amendment of the By-laws A. By-laws are initially passed by a simple majority vote. B. A proposal to amend the by-laws shall be considered a policy matter, and as such shall not be voted on at the meeting at which it is proposed (See VII A). C. A vote on a proposed change requires the presence of a quorum. D. A 2/3 majority vote is required for passage. E. If passed, the amendment shall go immediately into effect. Addendum Summary Table of Rules Relating to Motions Explanation of the Table. A star shows that the rule heading the column in which it stands applies to the motion opposite to which it is placed; a blank shows that the rule does not apply; a figure shows that the rule only partially applies, the figure referring to the note showing the limitations. Take, for example, "Lay on the Table": the Table shows that it is "undebatable" and "cannot be amended," and that an affirmative vote on it "cannot be reconsidered." The four other columns containing blanks show that this motion does not "open the main question to debate," that it does not "require a 2/3 vote," that it does "require to be seconded," and that it is not "in order when another member has the floor." UndebatableOpens Main Question to DebateCannot be AmendedCannot be ReconsideredRequires a 2/3 VoteDoes not Require to be SecondedIn order when another has the floorAdjourn*-**---Adjourn, Fix the Time to which to2------Amend-------Amend an Amendment--*----Amend the Rules----*--Appeal, relating to indecorum, etc.*-*---*Appeal, all other cases--*---*Call to Order*-*--**Close Debate*---*--Commit or Refer-*-----Extend the Limits of Debate, motion to*---*--Leave to Continue Speaking after Indecorum*-*----Lay on the Table*-*5---Limit Debate, motion to*---*--Objection to Consideration of a Question*-*-***Orders of the Day, motion for the*-*--**Postpone to a Certain Time7------Postpone Indefinitely-**----Previous Question*-*-*--Priority of Business, questions relating to*------Privilege, Questions of-------Reading Papers*-*----Reconsider a Debatable Question***--9Reconsider an Undebatable Question*-**--9Refer (same as Commit)-*-----Rescind-*-----Rise (in Committee equals Adjourn)*-**---Special Order, to make----*--Substitute (same as Amend)-------Suspend the Rules*-***--Take from the Table*-*5---Take up a Question out of its Proper Order*-*-*--Withdrawal of a Motion*-*---- Notes: 1. Every motion in this column has the effect of suspending some rule or established right of deliberative assemblies and therefore requires a two-thirds vote, unless a special rule to the contrary is adopted. 2. Undebatable if made when another question is before the assembly. 3. An Amendment may be either 1. By "adding"; or 2. By "striking out" words or paragraphs; or 3. By "striking out certain words and inserting others"; or 4. By "substituting" a different motion on the same subject; or 5. By "dividing the question" into two or more questions, as specified by the mover, so as to get a separate vote on any particular point or points. 4. An Appeal is undebatable only when relating to indecorum, or to transgressions of the rules of speaking, or to the priority of business, or when made while the Previous Question is pending. When debatable, only one speech from each member is permitted. On a tie vote the decision of the Chair is sustained. 5. An affirmative vote on this motion cannot be reconsidered. 6. The objection can only be made when the question is first introduced, before debate. 7. Allows only limited debate upon the propriety of the postponement. 8. The Previous Question, if adopted, cuts off debate and brings the assembly to a vote on the pending question only, except where the pending motion is an amendment or a motion to commit, when it also applies to the question to be amended or committed. 9. Can be moved and entered on the record when another has the floor, but cannot interrupt business then before the assembly; must be made on the day, or the day after, the original vote was taken, and by one who voted with the prevailing side.  XE "Committees of the faculty" \r "commoffac2" II. COMMITTEES OF THE FACULTY  XE "Committees of the faculty:voting rights and eligibility" A. Voting rights and eligibility: Only full-time members of the teaching or library faculty eligible to vote at Faculty Meetings (see Part One [Faculty Rights and Responsibilities], Article XX [Faculty Governance]) may vote for, or serve as, faculty representatives on elective or appointed committees; administrators with faculty status are not eligible. Voting members of the Faculty who are on leave of absence may vote in faculty committee elections, but are not expected to serve on committees while on leave. It is understood that ballots for committee elections will be distributed only through normal College channels and that deadlines for return of ballots will not be extended for faculty on leave. The faculty members of the following committees are nominated and elected by the Faculty: FEC, IPPC, CAPT, CEPP, Curriculum, Tenure Review Board, CAFR, Honors Council, Faculty Development, External Masters Degree, UWW, and Athletic Council. Faculty representatives on appointive committees of the Faculty are appointed by the FEC from those indicating a willingness to serve; the FEC also participates in the appointment of faculty representatives to various all-College committees.  XE "Committees of the faculty:Committee of Committees" There is also a Committee of Committees composed of the faculty members of CAFR, CAPT, CEPP, FEC, Curriculum Committee, FDC, IPPC and any current ad hoc committees whose presence FEC believes would be helpful to the committee. FEC convenes the Committee of Committees twice a year, or at the request of the faculty members of any constituent committee. Replacements on an elected committee for longer than an academic year will normally be chosen by special election. Replacements for an academic year or less than an academic year will normally be appointed by FEC from the list of runners-up in the most recent election. Replacements on appointive committees will be made by FEC from among those willing to serve.  XE "Committees of the Faculty:replacements of members"   XE "Committees of the faculty:election schedule"  XE "Committees of the faculty:chairs of" B. Election Schedule. Elections normally shall be scheduled following the Operating Code of the Faculty Executive Committee. The FEC shall publish its calendar annually at the beginning of the Fall semester. C. Committee Chairs. Members of committees are requested to elect Chairs by the end of each academic year for the following year and to inform the Chair of the Faculty Executive Committee and the Dean of the Faculty of the results of these elections.  XE "Committees of the faculty:operating code and minutes" D. Operating Code and Minutes. Each committee is expected to keep on file an operating code and to provide new members and FEC with a copy. All committees keep complete minutes, including records of actions taken.  XE "Committees of the faculty:annual reports" E. Annual Reports. A copy of the committee's annual report is to be sent to the Chair of the Faculty Executive Committee and to the Dean of the Faculty at the end of the academic year. In addition, the reports of elected committees are to be sent to the Faculty as a whole.  XE "Committees of the faculty:specific committees" \r "commoffacspecific2" F. Specific Committees of the Faculty 1.  XE "Faculty Executive Committee"  FACULTY EXECUTIVE COMMITTEE (FEC) Elected Function: To act as the primary conduit of information and ideas into and out of the Faculty concerning all-College issues and policies; to oversee faculty governance and faculty participation in all-College governance; and to act as Faculty Observers of the Board of Trustees. FEC fosters communication within the Faculty, via both reports to the Faculty Meeting and organization of other faculty discussion meetings and forums, about all-College issues and policies. FEC, together with IPPC and SGA, is responsible for the proper constitution of all-College committees and subcommittees. FEC is responsible for coordinating faculty committee work and for furthering democratic representation and committee efficiency. FEC is responsible for ensuring the proper constitution of faculty committees: it solicits nominations for, conducts elections for, and makes appointments to faculty and all-College committees; it provides advice and oversight of procedures regarding faculty appointments to search committees for senior administrative positions; and it maintains a list of all faculty members on all committees. In addition, FEC reviews operating codes of all faculty committees and maintains files of annual committee reports, and FEC is responsible for ensuring that the text of the Faculty Handbook appears and remains precisely as approved by the Faculty. FEC convenes the Committee of Committees (comprising faculty members of FEC, IPPC, CAPT, CAFR, CEPP, Curriculum Committee, FDC, and any current ad hoc committees whose presence FEC believes would be helpful to the Committee) at least twice a year to assess the interactions among member committees and between them and the Administration, and to discuss ongoing issues and any problems in committee operations. FEC is then required to inform the Faculty at large of the issues raised by the Committee of Committees. Finally, FEC observes the on-campus meetings of the Board of Trustees, at the invitation of the Board, and reports its observations in writing to the Faculty. (In addition, CAPT, CAFR, and the Chair of CEPP meet annually with the Academic Affairs Committee of the Board of Trustees.) Membership: Six members of the Faculty elected to serve three-year terms, together with the three elected faculty members of the IPPC. 2.  XE "Committee on Appointments, Promotions, and Tenure" COMMITTEE ON APPOINTMENTS, PROMOTIONS, AND TENURE (CAPT) - Elected Function: To represent the Faculty on administrative appointments and reviews and on faculty appointments, promotions, tenure, and termination of service, and to make recommendations on these matters to the appropriate administrative officer. The Administration shall consult CAPT to determine which administrative personnel decisions the committee judges to require faculty representation. Special meetings with the President, the Vice President for Academic Affairs, and the Dean of the Faculty may be called at the request of any of these administrative officers or the committee. At least one meeting of the joint trustee-faculty committee is held during each academic year. Revisions to some parts of Part One (Faculty Rights and Responsibilities) of the Faculty Handbook are reviewed by the CAPT for its recommendations prior to a faculty vote. Membership: Six faculty members with tenure, each from a different department chosen from the ranks of Professor and Associate Professor, none of whom is on the Tenure Review Board, CAFR or the Diversity and Affirmative Action Committee, elected to serve three-year terms. Members of CAPT may not participate in the tenure or promotion cases of candidates in their own departments; replacements for such cases will be selected from recent members of CAPT and the Tenure Review Board (or its predecessor, the CAPT Review Committee). The first eligible faculty member will be chosen from a list beginning with the most recent past members of the named groups (eligible replacements must have reviewed at least one case). A member who has served a full three-year term is eligible for re-election after being out of office for two years; members who complete an unexpired term or serve an interim term in place of a regularly elected member on leave are immediately eligible for re-election provided the service does not exceed one calendar year. 3.  XE "Committee on Educational Policies and Planning" COMMITTEE ON EDUCATIONAL POLICIES AND PLANNING (CEPP) - Elected Function: To recommend to the Faculty and Administration short and long-range educational plans for the College and thus be instrumental in clarifying, improving and changing major policies and educational procedures; to evaluate ϳԹ's present practices and goals. The CEPP shall exchange minutes of meetings with the Curriculum Committee and the UWW Committee; and the Chairs of any of these committees may be invited to sit with CEPP when consultation is desirable. The Chair of CEPP also shall sit on the Institutional Policy and Planning Committee. The CEPP meets annually, and whenever necessary in the pursuit of its functions, with the appropriate committee of the Board of Trustees. Membership: Six faculty members, two of whom must be tenured, each from a different department, elected to serve three-year terms; the Dean of the Faculty; the Dean of Student Affairs; and two students selected by SGA. CEPP may appoint such subcommittees from among its members or from the College community at large as it deems helpful to facilitate its work. 4.  XE "Committee on Academic Freedom and Rights" COMMITTEE ON ACADEMIC FREEDOM AND RIGHTS (CAFR) - Elected Function: To serve as guardian of the academic freedom and rights of all members of the academic community; to receive inquiries and complaints concerning academic freedom and rights and to consider formal charges of violations of academic freedom and rights from any faculty member, student, administrator, trustee or from the CAPT; to advise and make appropriate recommendations to the President. The Operating Procedures of the CAFR are available from any member of the Committee. The CAFR meets annually, and whenever necessary in the pursuit of its functions, with the appropriate committee of the Board of Trustees. Revisions to Part One of the Faculty Handbook, Articles I XI, XIV-XVI, and XVIII are reviewed by the CAFR for its recommendations prior to a faculty vote. Membership: Six members of the Faculty, none of whom is on the CAPT, the Tenure Review Board, the CAS, or the Diversity and Affirmative Action Committee, at least two of whom are untenured at the time of their election and two tenured, each to serve a three-year term and each from a different department; and no more than six students, selected by SGA. A member who has served a full three-year term is eligible for re-election after being out of office for two years; members who complete an unexpired term or serve an interim term in place of a regularly elected member on leave are immediately eligible for re-election provided their service did not exceed one calendar year. 5.  XE "Curriculum Committee"  CURRICULUM COMMITTEE - Elected Function: To act for the Faculty in reviewing curricular matters including those which implement educational policy concerning all-College requirements; to generate recommendations concerning immediate and long-range curricular matters; to administer the self-determined majors program; to make recommendations to the Faculty concerning other curricular matters brought before it by faculty, students, and the Administration. Membership: Six faculty members, each from a different department, at least two of whom are tenured, elected to serve three-year terms; the Associate Dean of the Faculty; and two students selected by SGA. Non-voting members of the committee are the Registrar and the Dean of Studies. A faculty member of the Committee shall serve on the self-determined majors subcommittee composed of other members appointed by the Curriculum Committee to represent a reasonable range of academic disciplines. 6.  XE "Faculty Development Committee" FACULTY DEVELOPMENT COMMITTEE (FDC) - Elected Function: To advise the Dean of the Faculty on faculty development policies; to initiate ideas for faculty growth and improvement, including programs to support both scholarly and professional activity and the improvement of teaching; to allocate such research funds as the Dean shall designate for committee decision; to represent the Faculty on the award of pre-tenure paid research and sabbatical leaves and to make recommendations on such leaves to the Dean of the Faculty; to select the annual Edwin Moseley Faculty Research Lecturer and the recipient of The Ralph A. Ciancio Award for Excellence in Teaching. Membership: Four faculty members with tenure, one each from the areas of the humanities, the natural sciences, the pre-professional programs, and the social sciences, each member to be elected for a three-year term; a representative of the Office of the Dean of the Faculty, non-voting. 7.  XE "Tenure:Tenure Review Board"  XE "Tenure Review Board:function"   XE "Tenure:Tenure Review Board"  XE "Dean of the Faculty:Tenure Review Board"  XE "President:Tenure Review Board" TENURE REVIEW BOARD - Elected Function: To review a negative tenure recommendation at the request of the candidate. In the event that the Tenure Review Board determines that a tenure case requires reconsideration, the three members of the TRB will sit together with the six members of the CAPT, as the Tenure Appeal Committee, to reconsider the case.  XE "Tenure Review Board:membership"  Membership: Three tenured faculty members, each elected to serve a three-year term. All members of the Board must have been tenured for at least two years. No two members may be from the same department. Faculty currently serving on the CAPT, CAFR or the Diversity and Affirmative Action Committee are not eligible. No member of the Tenure Review Board may sit for the review of a candidate in his/her department. The FEC will provide replacements for such reviews as needed. 8.  XE "Tenure Appeal Committee:function"  XE "Tenure Appeal Committee:membership"  XE "Tenure:Tenure Appeal Committee"  XE "President:Tenure Appeal Committee"  XE "Vice President for Academic Affairs:Tenure Appeal Committee" TENURE APPEAL COMMITTEE Function: To review a negative tenure recommendation at the request of the Tenure Review Board. Membership: The six members of CAPT plus the three members of the Tenure Review Board. No member of the Tenure Appeal Committee may sit for the review of a candidate in his/her department. The FEC will provide replacements for such reviews as needed. 9. HONORS COUNCIL XE "Honors Council"  - Elected Function: The ongoing responsibilities of the Honors Council include reviewing applications for membership and inducting new members, monitoring the eligibility standards for current members, planning and sponsoring academic and co-curricular events, developing a sufficient number of courses and co-curricular events for inclusion among the "honors" resources, communicating with the wider community of students and faculty regarding Forum opportunities and the achievements of honors (and other) students, and assessing the effectiveness of the Honors Forum in achieving its goals. Membership: Four faculty, three elected for three-year terms and one who chairs the Council and serves as Director of the Honors Forum for a four-year term; the Associate Dean of Student Affairs; the Dean of Studies; the Associate Dean of the Faculty; the President or a designated representative of the Periclean Honor Society; two other students appointed from members of the Forum; one student selected by SGA. 10.  XE "University Without Walls Committee" UNIVERSITY WITHOUT WALLS COMMITTEE - Elected Function: To participate in all aspects of the UWW by determining academic policies and procedures, admitting and dismissing students, approving degree plans and final project proposals, and making recommendations for degrees; to advise on all matters of administrative policy and to assist in the further direction of the program. Membership: Four faculty members elected to serve three-year terms, and one library faculty member, appointed in consultation with the Director of UWW and the College Librarian, to serve a three-year term; the Dean of Special Programs; and the Director and Academic Advisors of UWW. 11.  XE "External Master of Arts Committee" EXTERNAL MASTER OF ARTS COMMITTEE (EMAC) - Elected Function: To participate in all aspects of the External Master's Program (EMP) by determining academic policies and procedures, admitting and dismissing students, approving core seminars, approving degree plans and final project proposals, making recommendations for degrees, and recommending faculty selection; to advise on all matters of administrative policy and to assist in the further direction of the program. Membership: Four faculty members elected to serve three-year terms, and one library faculty member, appointed in consultation with the Director of EMP and the College Librarian, to serve a three-year term; the Dean of Special Programs, the Vice President for Academic Affairs and Dean of the Faculty or his/her designee and the Director and Academic Advisor of the EMP. 12.  XE "Committee on Admissions and Student Aid XE "Student Aid Committee" \t "See Committee on Admissions and Student Aid" "   XE "Athletic Council"  ATHLETIC COUNCIL - Elected Function: To provide oversight and support for the athletic, fitness, physical activity, and recreation programs on campus. To advise the Dean of Student Affairs in articulating and espousing the vision for athletics, fitness and recreation at ϳԹ, and to recommend policies regarding these programs. To work in conjunction with the President, the Dean of Student Affairs, the Dean of the Faculty, the Athletic Director, the Student Athlete Advisory Committee (SAAC), and Advancement to assure productive links between athletic and academic programs. To evaluate the teaching of physical activity instructors and to review the physical activity program. To assist in other matters relating to athletics, fitness, physical activity, and recreation, as may be brought to the Councils attention by the Athletic Director or by any other member or group of the college community. Membership: Three faculty members, each from a different department, elected to serve three-year terms; two students, one selected by SGA and one representative from SAAC; the Dean of the Faculty or his/her designee; the Dean of Student Affairs or his/her designee; the National Collegiate Athletic Association Faculty Athletics Representative ex-officio (voting); the Senior Woman Administrator (non-voting); and the Athletic Director (non-voting). 13 XE "Committee on Academic Standing" . COMMITTEE ON ACADEMIC STANDING (CAS) - Appointed Function: To formulate and administer policy relating to the academic status of students including matters concerning probation, honors, requirements for graduation, acceleration, and leave of absence; to determine the academic status of each student on the basis of the record, reports of instructors, the opinion of the faculty in the major and any other relevant data; and to give any instructions and advice which seem necessary or advisable. Membership: Three faculty members, at least one tenured and none of whom may be a member of the CAFR, appointed to serve three-year terms; the Dean of Studies or his/her designated representative, the Registrar and Director of Institutional Research or his/her designated representative, and two students selected by SGA, one junior to be appointed each year to serve a two-year term. 14.  XE "Ad hoc committees"  XE "Committees of the faculty:ad hoc committees" AD HOC COMMITTEES The President may appoint, in consultation with the Faculty Executive Committee, ad hoc committees as the need arises. A written statement of the purpose, scope, and expected timetable of an ad hoc committee will be presented to FEC, and reports will be distributed to FEC and to any appropriate faculty committees at the conclusion of the ad hoc committee's work. 15.  XE "Committees of the faculty:other committees" OTHER COMMITTEES Faculty serve on other committees within the larger College structure. See Part Three for All-College Committees.  XE "Academic policies" \t "See Faculty obligations, Faculty responsibilities, Faculty rights"  XE "Academic policies" \r "acadpolicies2" III. ACADEMIC POLICIES A. Examinations XE "Examinations" \r "finalexam2"  XE "Academic policies:examinations" \r "finalexam2"  Final examinations for the Fall and Spring semesters are given during a designated examination period. Examinations must be taken during the prescribed hours and in those places designated as examination rooms. 1. A student who is unable to take an examination or hand in a paper because of illness may ask the Health Services to confirm the illness. 2. Students who, because of emergencies, have been unable to take their examinations on the scheduled dates, may be granted the privilege of making up examinations at the discretion of the instructor. 3. The dates of the final examination periods are announced early in the semester. No student should make arrangements to leave the College before checking the examination schedule. All examinations must be taken within the examination period except in case of emergency, which must be reported to the Registrar and Department concerned. 4. Self-scheduled examinations are to be picked up at and returned to the place previously arranged with the instructor of the course. 5. Written final examinations may not be given in whole or in part prior to the scheduled examination period. B. Class Attendance XE "Class Attendance" \r "classattendance2"  XE "Academic policies:class attendance" \r "classattendance2"  1. Instructors will make known to their classes their policy concerning the effect of absence on the student's grade. Students are not automatically entitled to a certain number of absences. 2. Instructors may bar from a final examination any student whose absence they consider excessive or whose class work is not deserving of credit. Any student who misses more than a third of the sessions may expect to be barred from final examination. In such cases, the course grade will be recorded as F. 3. Instructors who observe frequent absence or tardiness of a student in their classes should report this to the Office of the Dean of Studies. C.  XE "Academic policies:grading" \r "grading2" Grading XE "Grading" \r "grading2"  1. These policies are printed in the College Bulletin and may change only by vote of the Faculty. 2. Grades should be submitted to the Registrar according to a schedule set by the Registrar. Faculty members are asked to record grades on official forms, either paper or electronic, available from the Registrar. 3. If an instructor has made a computational or clerical error, he/she may request a change in the student's grade. No grade may be changed on the basis of re-examination or supplementary work. Petitions to change grades must originate with the faculty members concerned and be brought before the Committee on Academic Standing for consideration. D. Peer Evaluations of Teaching XE "Peer evaluations of teaching" \i  XE "Department:peer evaluations of teaching"  Each department shall establish a timetable and procedures for visiting classes taught by untenured departmental colleagues and discussing with them observations derived from visitations. E. Student Evaluations XE "Student Evaluations" \r "studentevals2"  XE "Academic policies:student evaluations" \r "studentevals2"  1. All-College Student Evaluations XE "All-College student evaluations" \r "studevalallcollege2"  XE "Student evaluations:all-college" \r "studevalallcollege2"  a. All members of the Faculty will have their courses evaluated each term by students enrolled in their courses. The evaluation shall be administered in a uniform manner which protects confidentiality. The Dean of the Faculty will provide the forms to each department. b. Each term, Department Chairs shall return the completed evaluations to the Dean of the Faculty, who shall be responsible for processing the evaluations. The Dean of the Faculty shall return the summaries to the Department Chairs for retention in department files. c. Summaries shall be made available each term to the faculty being evaluated. d. The evaluations shall be available to the Dean of the Faculty, to the Vice President for Academic Affairs, and to the President for their examination during consideration of reappointment, tenure, promotions, or salary advancement. In addition, the evaluations shall be available to CAPT for its examination during consideration for reappointment, promotions, or tenure. e. Faculty members have a right to receive fair and honest evaluations. A faculty member who feels this right has been violated may pursue the matter through any of several channels (Department Chair, Dean of the Faculty, CAFR, etc.) that seem appropriate to the particular case. 2. Departmental Student Evaluations XE "Departmental Student Evaluations" \r "studevaldept2"  XE "Student evaluations:departmental" \r "studevaldept2"  Student evaluations administered by departments or programs are required for all lecture, discussion, laboratory, and studio courses. At the discretion of the instructor, departmental evaluation forms may also be used to evaluate independent studies, internships, and thesis or individual research courses. These evaluations should be administered in such a way as to ensure validity, responsibility, and, where possible, confidentiality. a. Validity shall mean that the methods each department may devise for its own needs be likely to produce nearly complete returns from each class. b. Responsibility shall mean that students sign the essay evaluation forms they fill out, and that no anonymous evaluation essay be accepted. Although signatures must be separated from the completed forms before they are shown to the faculty member concerned, or kept confidential in some other fashion, some record of who wrote a given essay must be established. c. Confidentiality shall mean that no faculty member shall learn the name of the student who wrote a given essay evaluation for one of his/her own courses. If, on the other hand, allegations suggesting unprofessional conduct appear in a student evaluation, the Department Chair or CAFR may seek to interview the student to determine whether further review is warranted. PART THREE ALL-COLLEGE GOVERNANCE I. ALL- XE "College committees" \r "collegecommittees3" COLLEGE COMMITTEES A.  XE "College committees:preamble" Preamble In addition to serving on faculty committees, as described in Part Two, and in departmental governance, faculty members participate in College governance by serving on a variety of committees (collectively referred to as "All-College Committees") whose function lies outside of the exclusive purview of the faculty, and whose membership includes representatives of the Faculty, the administrative/professional staff, the support staff, and/or the Student Government Association. B.  XE "College committees:specific committees" Specific College Committees 1.  XE "Institutional Policy and Planning Committee" The Institutional Policy and Planning Committee (IPPC) - Elected Function: The IPPC advises the President with regard to strategic planning, taking a comprehensive view of significant issues affecting the College. In so doing, it serves as the central deliberative body for all-College governance. More specifically, IPPC advises the President on all policy areas, with primary responsibility for those areas beyond the purview of faculty governance (such as budget and financial planning, benefits, environmental issues, admissions and financial aid, student affairs, and advancement). The President chairs the IPPC; an elected member of the Faculty serves as Vice-Chair. The agenda of the committee is set by these two individuals in consultation with the President's Staff, FEC, and SGA. The IPPC may appoint subcommittees to serve as resources for the committee with regard to any area of policy or planning as needed. The composition of such subcommittees is determined by IPPC in consultation with FEC and with other groups or individuals as appropriate. Membership: The President (Chair); the Vice President for Academic Affairs; the Dean of the Faculty; the Vice President for Business Affairs; the Vice President for Advancement; the Dean of Admissions and Student Aid; the Dean of Student Affairs; the Dean of Special Programs; the Director of Institutional Research; three faculty members elected for three-year terms, one of whom serves as Vice-Chair and all of whom sit on the FEC; the Chair of CEPP; one representative from the administrative/professional staff; one representative from the support staff; the President of SGA; and one additional student selected by SGA. 2.  XE "Board of Appeals" BOARD OF APPEALS - Appointed Function: To serve as the Appeal Board for cases heard by the Integrity Board. The Dean of the Faculty and the Integrity Board Chair, not party to the initial hearing, review Integrity Board recommendations of suspension or dismissal in academic integrity cases. The Dean of Student Affairs and the Integrity Board Chair, not party to the initial hearing, review Integrity Board recommendations of suspension or dismissal in social integrity cases. Appeals will be considered only when there is new information directly related to the case, evidence regarding the fairness of the board's procedures, or a sanction that appears disproportionate to the violation. Membership: For academic integrity cases, two faculty members appointed by FEC on a case-by-case basis, drawn from the pool of faculty who serve on the Integrity Board but who have not heard the case in question; the Dean of the Faculty as Chair; and two students serving on the Integrity Board who were not party to the initial hearing. For social integrity cases, one faculty member appointed by FEC, drawn from the pool of faculty serving on the Integrity Board but who have not heard the case in question; the Dean of Student Affairs as Chair; and two students serving on the Integrity Board who were not party to the initial hearing. 3.  XE "Honor Code Commission" HONOR CODE COMMISSION - Appointed Function: To coordinate and conduct Honor Code workshops for first-year students and transfers; and in its capacity as a commission, to help educate all students as to what constitutes an honor violation, to support efforts to implement the Honor Code through the Honor Code Statement, and to recommend changes in the Honor Code System. Membership: The Student Honor Code Educator as Chair; the SGA Vice President for Academic Affairs; one student representative at-large; one faculty representative at-large; and one representative from each of the judicial boards (Integrity Board, and Board of Appeals). The faculty member will be appointed to a three-year term. 4.  XE "Information Resources Council" \r "irc3" THE INFORMATION RESOURCES COUNCIL (IRC) - Appointed Function: To recommend to the College policies and plans regarding information resources, including their ongoing assessment and renewal, and thereby to serve as the College's chief policy-recommending and planning body for information resources; to provide a forum in which the senior administration of the College, the Directors of the various information resource centers, and the users of information resources may engage in substantive deliberations to ensure that the College reaps fully the benefits of modern integrated information resources and external networks; to review and revise the College's long-range plan for information resources on a regular basis. The IRC may appoint task forces to address particular aspects of its mission as it deems appropriate. In instances where faculty will be appointed to such task forces, the IRC will inform the FEC of the appointments. In the case of educational policy and planning issues, including issues concerning the library, the IRC will coordinate its consideration of such issues with that of CEPP and will submit proposals for CEPP's approval. Ordinarily, meetings of the IRC will be open and advertised in advance. Membership: Three faculty members, appointed by the FEC in consultation with the Vice President for Academic Affairs, to serve three-year terms; two students selected by SGA; the Vice President for Academic Affairs, who will serve as Chair; the Vice President for Finance and Administration & Treasurer: the College Librarian; the Chief Technology Officer (IT); the Director of Institutional Research; and a representative from the Office of Special Programs. 5. INSTITUTIONAL REVIEW BOARD Appointed Function: To investigate and to remain informed as to current governmental regulations affecting all research involving human subjects; to assess the implications of such regulations for the conduct of research with human subjects at ϳԹ; to serve as a resource by providing information and guidelines for such research to the College community; to review federally funded research projects on human subjects and to provide to the United States Department of Health and Human Services continuing assurance that, in accord with its regulations, the rights of human subjects are being protected; to provide means by which proposals from outside individuals and agencies seeking to utilize records or members of the ϳԹ community as the subjects of research can be reviewed. Membership: Four faculty members assembled by the Dean of the Faculty in accordance with State regulations; and one person from outside the College. 6.  XE "Institutional Animal Care and Use Committee" INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE - Appointed Function: To monitor the use of laboratory animals in teaching and research. Membership: No fewer than five members appointed by the Dean of the Faculty; a veterinarian; a scientist experienced in laboratory animal research; and an individual who has no other affiliation with the institution besides membership on the committee. 7.  XE "Safety in the Workplace Committee" SAFETY IN THE WORKPLACE COMMITTEE - Appointed Function: To publish and maintain the Safety in the Workplace Program, a program that complies both with applicable external laws and regulations and with ϳԹ's specific needs; to review regularly existing safety policies and consider new policies designed to minimize unsafe acts, eliminate or control hazards, and stimulate efforts to create and maintain interest in safety. Membership: Two faculty members, one student member, one support staff member, one member of Local 200D, all appointed by the President and serving staggered three-year terms; the College physician; the Manager of Employment and Training; the Dean of the Faculty or her/his designee; and the Business Manager (Chair). II.  XE "Student Government Association committees" \r "sgacommittees3" STUDENT GOVERNMENT ASSOCIATION COMMITTEES A.  XE "Student Government Association committees:preamble" \i Preamble The Student Government Association (SGA) was established in 1990 "to establish and maintain conditions of student life conducive to good scholarship, intelligent citizenship, benevolent service and individual growth." (Preamble, SGA Constitution.) Full-time matriculated and full-time non-matriculated students are members of the Student Government Association. Faculty members, although not members of the SGA, do serve on certain of its committees as described in the next topic. B.  XE "Student Government Association committees:with faculty representatives" \r "sgacommitteeswithfac3" SGA Committees with Faculty Representatives 1.  XE "Integrity Board" INTEGRITY BOARD - Appointed Function: To adjudicate cases of academic and social violations. Membership: The Integrity Board is composed of one or two faculty drawn from a pool of six faculty members appointed by FEC to serve overlapping two-year terms; four students including the Chair (drawn from a pool appointed by SGA); one other member of the College staff (appointed by the Dean of Student Affairs or the Dean of Studies, in consultation with SGA Executive Committee); and the Dean of Studies or Associate Dean of Student Affairs, serving as Judicial Counsel (non-voting). The student Co-Chair not party to an anticipated hearing, works with Judicial Counsel. (Note: Members of the Integrity Board also serve on the Board of Appeals.) Students chair all Integrity Board hearings. In academic integrity cases, a hearing requires two faculty members, four students, including the Chair, and one staff member; the Dean of Studies serves as Judicial Counsel. In social integrity cases, a hearing requires one faculty member, four students, including the Chair, and one staff member; the Associate Dean of Student Affairs serves as Judicial Counsel. III.  XE "Honor System:honor code" THE HONOR SYSTEM A.  XE "Honor System:contract (code)" \r "honorcodecontract3" The Contract 1. The ϳԹ Honor System was established at the request of the student body in l92l. Each student, in accepting admission to ϳԹ, agrees to the following contract with the College: I hereby accept membership in the ϳԹ community and, with full realization of the responsibilities inherent in membership, do agree to adhere to honesty and integrity in all relationships, to be considerate of the rights of others, and to abide by the College regulations. The faculty and staff share with students the responsibility for protecting the community from violations of the honor system by exerting a positive influence to prevent harmful conduct in either academic or social situations and by taking appropriate measures to prevent recurrences if they are aware of violations of the Community Standards. Every faculty member should be conscious of the obligation inherent in accepting a position at ϳԹ to assist the students in upholding the honor system. Faculty members are asked to read carefully the entire section on the honor system as outlined in the Student Handbook. 3. Instructors should bring a copy of the following Honor Code Statement to every test or examination: I have not witnessed any wrongdoing nor have I personally violated any conditions of the ϳԹ Honor Code while taking this examination. Students should hand-write this statement on their exam booklets or papers and sign the statement if it is true. Failure on the part of the student to write the statement or to sign it indicates that the faculty member responsible should speak to the student about possible Honor Code violations. 4. It is essential that there be mutual confidence and understanding between faculty and students. Faculty members can help students by discussing with them desirable forms of cooperation and assistance among students and by showing them the difference, for example, between mere copying from sources and legitimate use of reference material. Any problems or questions which arise relating to the application of the honor system should be discussed with the Dean of Studies. B.  XE "Honor System:violations" \r "honorcodeviolations3" Violations of Honor Contract 1. In case an academic infraction of the honor system comes to the attention of a member of the Faculty, the situation should be dealt with in one of the following ways: a. The matter may be handled directly with the individual concerned if the faculty member believes that the best results can be achieved in this way, that any recurrence of the offense is unlikely, and the student acknowledges responsibility. The faculty member's response should be shaped by the sections of the Academic Information Guide and the Student Handbook on "Academic Integrity: Definitions and Guidelines for Penalties." i. A confidential report must be made to the Dean of Studies of any case handled personally by a faculty member. ii. If more than one honor code violation is reported for a particular student, the Dean of Studies may take further disciplinary action or refer the case to the Integrity Board or request an administrative hearing. b. The matter may be referred to the Integrity Board by the faculty member. 2. In case of a violation of the social honor code, the faculty member may follow the procedure described in 1.a. above or consult with the Associate Dean of Student Affairs/Judicial Council to the Integrity Board on possible action before the Integrity Board. C.  XE "Honor System:administrative discipline" \r "honorcodeadmdiscipline3" Administrative Discipline The Dean of Student Affairs may call an administrative hearing if it is deemed appropriate and may impose disciplinary sanctions. Pending action on the charges, in most cases the status of students shall not be altered, nor their rights to be present on the campus to attend classes suspended. However, in cases when student conduct might affect the safety or well-being of the student or the safety or well-being of the community, the College reserves the right to require the student to leave the campus pending the outcome of the hearing. The administrative sanction may be appealed to the President of the College or to the designated hearing officer. PART FOUR BENEFITS The College offers a comprehensive benefit program to eligible faculty, including, but not limited to, health care, dental, life insurance, health care and dependent care reimbursement accounts, retirement, sick leave, and long-term disability coverage. What follow are summaries of select benefits available to full-time faculty members of the College. Although these sections are intended to provide general information about programs of greatest interest to the Faculty, they are not complete descriptions in themselves, nor do they describe all available benefits. Faculty are encouraged to obtain full information from Human Resources, located on the first floor of the Barrett Center, or from the HR Benefits website: http://cms.skidmore.edu/hr/benefits/index.cfm I. FLEXIBLE  XE "Benefits" \t "See Flexible benefits plan"  XE "Flexible Benefits" BENEFITS PLAN ϳԹ provides a Flexible Benefits Program to faculty who are full-time for the academic year, and for faculty who are in designated shared positions. Benefits included in this Program are health care coverage, dental insurance, group-term life insurance, and Flexible Spending Accounts. A complete description of the Flexible Benefits Program including College contribution, faculty contribution and waiting periods, if any, is contained in the Flexible Benefit Program booklet available from Human Resources and at the following web address: http://cms.skidmore.edu/hr/benefits/flexible-benefits-program-information.cfm II. DOMESTIC PARTNERS BENEFITS  XE "Domestic Partners Benefits"  The College will recognize same- or opposite-sex domestic partners as spousal equivalents for certain College benefits, to the extent permitted by law. In addition, any children of qualified domestic partners may be eligible for these benefits depending on the health plan selected on the same basis as children of married spouses. A detailed policy which outlines eligibility criteria for domestic partnership can be obtained in Human Resources and at the following web address: http://cms.skidmore.edu/hr/benefits/loader.cfm?url=/commonspot/security/getfile.cfm&pageID=62585 III. PARENTAL LEAVE FOR FACULTY XE "Parental Leave for Faculty"  In the event of childbirth, a full-time faculty member may apply for one of the following work arrangements through the Office of the Dean of the Faculty: 1. Full pay for the period of disability for the mother (6 weeks under normal circumstances) and unpaid leave of absence for the remainder of the semester. Disability papers obtained from Human Resources must be completed by the mother and physician under these circumstances or 2. Alternate work arrangement mutually agreed upon by the faculty member, Department Chair and the Dean of the Faculty, which will normally result in a one-course release for the employee (limited to one parent if both are employed by the College) for the semester prior to, during, or after the birth with no reduction in salary. In the event of adoptions, one parent can apply for option two. Both options are covered by full benefits. Faculty seeking parental leave should file a Disability Reporting Form with Human Resources, available online at: http://cms.skidmore.edu/hr/forms/upload/STD_Form.pdf IV. XE "Tuition Benefits"  TUITION BENEFITS The College offers a number of tuition programs to full-time faculty, to include: Matriculated Students at ϳԹ Non-Matriculated Students at ϳԹ Students at Other Colleges (for employee's children who are dependents under the IRS code) Students in University Without Walls A complete description of the tuition programs offered, including eligibility and waiting periods, if any, can be found in the ϳԹ Employee Benefit Plans summary, which is available in Human Resources. Visit the following web addresses for further information: ϳԹ Employee Benefit Plans Summary: http://cms.skidmore.edu/hr/benefits/index.cfm Tuition Benefit Frequently Asked Questions and The Tuition Exchange Program:  HYPERLINK "http://cms.skidmore.edu/hr/benefits/tuition-benefits-information.cfm" http://cms.skidmore.edu/hr/benefits/tuition-benefits-information.cfm http://cms.skidmore.edu/hr/benefits/tuition-exchange-program.cfm V. XE "Retirement"  RETIREMENT A.  XE "Retirement:defined" Definition A full-time faculty member who has attained a minimum age of 55, with at least l5 years of continuous full-time service and who leaves the employ of the College, is considered to be retired from the College. All full-time faculty who retire are accorded emeritus status and are invited to attend and participate in official activities of the College, to use the Scribner Library, Computer Services, and laboratory facilities, when available, and the College's fitness and recreational facilities. B. Basic  XE "Retirement:retirement plan XE "Pension Plan" \t "See Retirement Plan" " Retirement Plan Faculty who teach at least 9 credit hours in an academic year are eligible for the Basic Retirement Plan after one year of employment. The College will recognize time spent previously employed at a post secondary degree granting institution, or a qualified research organization which is considered tax-exempt under code 501c(3) of the IRC, toward the one-year waiting period as long as the employee has participated in his or her previous employer's 401(a), 403(a) or 403(b) basic retirement plan and has been employed for at least one consecutive year. The previous employer must confirm participation in one of the above mentioned basic retirement plans and certify the term of such employment to the College. Please refer to the Retirement Plan Overview for full plan details. The Overview can be obtained from Human Resources and at the following web address: http://cms.skidmore.edu/hr/benefits/retirement.cfm C. XE "Retirement:Early Retirement"  Early retirement 1. The ϳԹ Supplemental Retirement Plan is available to those eligible employees who were in the College's employ on November 15, 1990. All such employees were vested in the plan's basic benefit after five (5) full years of service to the College. Employees between the ages of 55 and 63, with 12 or more years of service, may elect to retire and receive a supplemental benefit in addition to their basic retirement benefit. For full plan details please refer to the Early Retirement Plan Summary Plan, which can be obtained from Human Resources. D. Phased Employment The Phased Employment Program was designed for faculty who, through a pre-retirement reduction of their full-time teaching commitment, can gradually phase into retirement over a period of years. Participation in the program is not an entitlement. The program is voluntary for both the employee and College, and all terms or arrangements will be mutually agreed upon and documented. Participants must be in active status or on an approved leave of absence to apply for this benefit. The employee's age and length of service must combine to equal not less than 70, with a minimum age of 50 and a minimum of 15 years of employment. All participants must retire at the completion of the agreed upon period. Faculty who are full-time for the entire academic year and who meet the above criteria are eligible to apply for this program. Further details may be obtained from Human Resources or at the following web address: http://cms.skidmore.edu/hr/policies/loader.cfm?url=/commonspot/security/getfile.cfm&pageID=61838 F. Post-Retirement Health Benefits Different levels of health care benefits are provided to those employees who are considered retirees of the College. A full description of these benefits may be obtained from Human Resources or at the following web address: http://cms.skidmore.edu/hr/policies/post-retirement-insurance-policies.cfm PART FIVE THE ADMINISTRATION I.  XE "President" THE PRESIDENT A. The  XE "President:office of" Office of the President The President is the executive head of the College with general administrative responsibility for all its activities and affairs. The President shall be elected by a majority vote of the Board of Trustees and continues in office at the pleasure of the Board. The President serves as an ex-officio member of the Board and of all standing committees of the Board. Official communication with the Board from the Faculty, officers, and members of the College shall be presented through the President. At each regular meeting of the Board, the President shall make a report on the condition of the College. The President shall make recommendations to the Board, through the Academic Affairs Committee, with respect to the granting of promotions, tenure, and sabbaticals to members of the Faculty and through the Executive Committee with respect to the engagement of senior members of the administrative staff. The annual budget and statement of plans for the administration of the College shall be presented by the President to the Board for final decision at the Annual Meeting. In the temporary absence of the President, the Vice President for Academic Affairs is authorized to act on the President's behalf; however, at the discretion of the President, those responsibilities may be delegated to another senior administrator. In the case of the President's prolonged absence whether through incapacity, resignation, death, or other cause the Board, or its Executive Committee, may delegate the College's executive powers and responsibilities to a person or persons as it sees fit, pending the President's return or the election of a new President. B.  XE "President:President's Cabinet" President's Cabinet The President's Cabinet constitutes the President's administrative council and meets regularly to advise the President on major issues of policy, planning, and operation. The Cabinet consists of those senior members of the Administration who report directly to the President (the Vice President for Academic Affairs, the Vice President for Finance and Administration & Treasurer, the Vice President for Advancement, the Dean of Student Affairs, and the Dean of Admissions and Financial Aid), as well as several other individuals who do not report directly to the President (the Dean of the Faculty and the Dean of Special Programs). The composition of the Cabinet is determined by the President and may be altered by him or her in consideration of the evolving needs of the College. II.  XE "Vice President for Finance and Administration and Treasurer" \r "vpforbusaffandtreasurer5" THE VICE PRESIDENT FOR FINANCE AND ADMINISTRATION AND TREASURER The Vice President for Finance and Administration and Treasurer is elected by the Board upon the nomination of the President and is the chief business and financial officer under the President. The Vice President for Finance and Administration and Treasurer is responsible for all matters assigned by the President which, generally, include all budgets, fiscal affairs, investments, facilities, construction, auxiliary services, campus safety and security, non-faculty personnel matters, purchasing, and other business management affairs of the College. As Treasurer, he/she is responsible for the monies, securities, and other assets under rules prescribed by the Trustees and shall report at all regular meetings of the Board on the current status of the finances. III.  XE "Vice President for Advancement" THE VICE PRESIDENT FOR ADVANCEMENT The Vice President for Advancement is elected by the Board upon the nomination of the President and is the chief officer under the President for Development, Communications, and Alumni Affairs. The Vice President for Advancement is responsible for all duties assigned by the President which, typically, include development of institutional support and resources, oversight of the College's communications and marketing efforts, and the coordination of programming for alumni. IV. XE "Vice President for Academic Affairs:description of position and duties"  THE VICE PRESIDENT FOR ACADEMIC AFFAIRS A. The Office of the Vice President of Academic Affairs The Vice President for Academic Affairs (VPAA) is appointed by the Board of Trustees upon the nomination of the President and serves as the College's Chief Academic Officer. In this capacity the VPAA advises the President on all issues that fall within the wide purview of academic matters with regard to personnel, budget, and curriculum. The VPAA has administrative responsibility for addressing such issues. Additional matters may be assigned by the President. The VPAA represents the President to both internal and external constituencies at the behest of the President and normally serves as the Acting President in the President's absence. The Dean of the Faculty and the Dean of Special Programs report directly to the Vice President for Academic Affairs. Both deans sit on a six-member VPAA Senior Staff. Four other staff members report directly to the VPAA: the Registrar and Director of Institutional Research, the Director of the Tang Teaching Museum, the Chief Technology Officer, and the College Librarian. The VPAA works closely with and considers recommendations from the CAPT regarding faculty tenure and promotion candidacies. The Vice President for Academic Affairs presents to the President his or her decisions with regard to each candidate's case. The VPAA also works with the CAPT and the President in determining appointments to the College's endowed chairs. More broadly, the VPAA works with the CAPT and the Dean of the Faculty on other matters of concern to the Faculty and may consult with the CAPT on issues pertinent to faculty personnel issues. The VPAA is the College's chief assessment officer; works closely with the Faculty Executive Committee in annually updating the Faculty Handbook; chairs all searches for deans and Directors who report to the VPAA; and reports on academic issues at the monthly Faculty Meeting. The VPAA also works closely with the Dean of Special Programs in overseeing the many initiatives of that office and representing the Office of Special Programs and the College at an array of summer programs, institutes, workshops and performances. The VPAA works directly with the Vice President for Advancement in matters of fundraising, donor relations, alumni, and the stewardship of endowed chairs. He or she also works directly with the Vice President for Finance and Administration in representing Academic Affairs and preparing all budgetary matters. The Vice President for Academic Affairs works closely with the Chair of the Academic Affairs Committee of the Board of Trustees in preparing agendas and discussing pertinent issues of personnel, budget, and curriculum with the Committee. B.  XE "Academic Staff" Academic Staff Academic Staff consists of department Chairs, single-discipline and interdisciplinary program Directors, the Associate Dean of the Faculty, the Dean of Studies, the Registrar and Director of Institutional Research that is, all those reporting directly to the Vice President for Academic Affairs and to the Dean of the Faculty as well as others whose work is directly in support of academic programming, such as the Director of User Services and Academic Computing, the Director of the UWW Program, and the Director of the MALS Program. In monthly meetings, information of direct relevance to academic programs is shared. Academic Staff serves to advise the Vice President for Academic Affairs regarding programs and policies in or pertaining to academic affairs at the College. V.  XE "Dean of the Faculty" \r "dofall5" THE DEAN OF THE FACULTY The Dean of the Faculty (DOF) is appointed by the Vice President for Academic Affairs and is responsible for all matters assigned by the Vice President for Academic Affairs, which generally include the following: enhancing the quality of the Faculty and, in consultation with Department Chairs, making new appointments to the Faculty (subject to the approval of the VPAA), conferring with the Faculty Development Committee on sabbatical leaves, and making recommendations to the Vice President for Academic Affairs where appropriate. The DOF also works with the Committee on Appointments, Promotion and Tenure in its deliberations of promotion and tenure cases and consults with the Committee on other personnel matters as needed. In consultation with the Department Chairs and Program Directors, the Dean is responsible for academic budgets under the DOF purview and makes budget recommendations to the Vice President for Academic Affairs. The Dean initiates and supervises the evaluation of Department Chairs, and generally assists them in the performance of their duties. The Dean also assists Chairs and Directors in the development of teaching and scholarly effectiveness in the Faculty and in maintaining orderly departmental governance and a spirit of professional cooperation. The Dean of the Faculty works with the committee on Educational Policy and Planning, and other appropriate bodies, on educational matters. The Dean of the Faculty appoints the Associate Dean of the Faculty,  XE "Associate Dean of the Faculty" who is responsible for all operations of the Office of the Dean of the Faculty in the Dean's absence. The Associate Dean is responsible for all matters assigned by the Dean, which typically include review of academic program budgets support for faculty professional travel and such other budgets as designated by the Dean, faculty and curriculum development, and the administration of all interdisciplinary programs. The Dean of Studies, appointed by the Dean of the Faculty, is responsible for matters assigned by the Dean, which typically include aspects of academic advising, student grants, graduate fellowships, internships, and questions of academic policy, academic integrity and curriculum development. The Office of the Dean of Studies, in collaboration with the Office of Student Academic Services, also provides support and guidance to students considering academic program options, to students with academic distinction, and to students experiencing academic problems, and serves as a liaison to assigned faculty committees. The Dean of the Faculty appoints the Director of the First-Year Experience, who works with the DOF in staffing the Scribner Seminars and in addressing other academic and co-curricular activities for the entering class. The Dean of the Faculty appoints the Director of the Office of Off-Campus Study and Exchanges, who works with students wishing to study abroad and is responsible for monitoring all relevant programs and policies. The Sponsored Research Officer, also appointed by the Dean of the Faculty, assists faculty in seeking external funding and developing grant proposals. The Dean of the Faculty chairs the Dean of Faculty Staff, which includes the Associate Dean of the Faculty, the Dean of Studies, the Registrar and Director of Institutional Research, the Director of Off-Campus Study and Exchanges, the Director of the First-Year Experience, the Sponsored Research Officer, and the Director of Foundation and Corporate Relations. VI.  XE "Dean of Special Programs" \r "deanofspecprog5" THE DEAN OF SPECIAL PROGRAMS The Dean of Special Programs is appointed by the Vice President for Academic Affairs and is responsible for the academic, operational and fiscal integrity of external undergraduate and graduate degree-granting programs and for a diverse group for credit bearing and non-credit programs in the liberal arts and creative arts for pre-professional, professional, community and non-residential students. The Dean is charged with enriching and strengthening the intellectual life of the College, and works across age and community cohorts to bring to the College innovation and experimentation, entrepreneurship and service to its academic enterprise, and is responsible for ensuring that such programs are planned and executed in pursuit of the College's mission. The Dean leads policy and program development for Special Programs and cultivates the College's relationship to surrounding communities and regions through educational programming. During the summer months, the Dean of Special Programs supervises a broad range of innovative programs as well as the use of academic and residential facilities. The Dean of Special Programs appoints the Director of the Masters of Arts in Liberal Studies Program and the Director of the University Without Walls Program. Each is responsible for all operations under his/her auspices. The Dean appoints the Director of Summer Conferences and Community Education, who is responsible for partnership and hosting relationships, including the use of residential facilities during the summer; the Director of Summer Sessions and Summer Special Programs, who is responsible for pre-college and college-level credit-bearing programs; and the Director of Development for the Office of the Dean of Special Programs, who is responsible for resource mobilization across Special Programs. The Dean appoints all Program and Institute Directors, as well as faculty for summer programs. VII.  XE "Dean of Student Affairs" \r "deanstudaffall5" THE DEAN OF STUDENT AFFAIRS The Dean of Student Affairs is responsible for all matters assigned by the President, which include all student life programs at the College. Together with his/her staff, the Dean is responsible for athletics, residential life policies and programs; counseling and health services; student participation in College governance; social, recreational, and cultural programming; career planning; religious life programs; international and ALANA student concerns. The Dean and his/her staff work with the Dean of the Faculty to create effective programs for student and faculty orientation and academic support services. The Dean of Student Affairs appoints the Associate Dean of Student Affairs and Director of the Office of Student Academic Services. He/she is responsible for all matters assigned by the Dean of Student Affairs, including the HEOP/AOP programs and academic support services. He/she works with faculty, the DOS, the Director of FYE, the Registrar, and other administrative offices to promote academic success. The Dean of Student Affairs appoints the Associate Dean of Student Affairs and Director of Residential Life. He/she is responsible for all matters regarding student life assigned by the Dean of Student Affairs, which typically include Residential Life and the Social Integrity Board. The Associate Dean also works with the DOS, Director of FYE, Campus Safety, Facilities, Health Services, the counseling Center, and Dining Services to promote student health, safety, engagement, and satisfaction. The Dean of Student Affairs appoints the Associate Dean of Student Affairs and Director of Campus Life. He/she is responsible for all matters regarding student life assigned by the Dean of Student Affairs, which typically include Leadership Activities, Religious Life, volunteer and Community Service, the Intercultural Center, and ALANA Student Affairs. The Associate Dean also works with the DOS, Director of FYE, and the Honors Forum in the pursuit of academic excellence. VIII.  XE "Dean of Admissions and Financial Aid" THE DEAN OF ADMISSIONS AND FINANCIAL AID The Dean of Admissions and Financial Aid is appointed by the President and sits on the President's staff. He/She holds broad responsibility for managing the recruitment, admission, enrollment and retention of a talented and diverse student body. The Dean also oversees those publications and communications efforts of the College which shape its image in the eyes of its key external constituencies. The Dean works closely with the President's Staff to assure maximum coordination among the many areas in which the College presents itself to the broader public. The Senior Associate Director of Admissions and the Director of Student Aid and Family Finance report directly to the Dean of Admissions and Financial Aid. In addition, the Dean collaborates with the Registrar/Director of Institutional Research in conducting research and performing strategic planning in these areas. IX.  XE "Review of senior administrative officers" \r "reviewofadmall5" REVIEW OF SENIOR ADMINISTRATIVE OFFICERS There is a system of regular review of senior administrative officers. Senior administrative officers are divided into two groups: Board-appointed Officers and Deans. Both Board-appointed Officers and Deans will be reviewed according to the procedures outlined in this document.  XE "President:review of" Reviews of the President should be run periodically by the Board of Trustees, and the manner in which such reviews should be run is up to the Board to determine. Each of the seven members of the President's Cabinet XE "President's Cabinet:review of"  XE "President's Cabinet:review committee" \r "reviewofadmcomm5"  will be reviewed at least once every six years according to a schedule set by the President in consultation with the CAPT. The reviews are concerned primarily with the performance of the individual being reviewed, and secondarily with the performance of the offices for which the individual is responsible. For example, an evaluation of the Vice-President for Business Affairs will deal not only with the performance of the person who is the Vice-President, but also with the effectiveness of the Vice-President's staff and the extent to which tasks that the Vice-President's staff is responsible for are being carried out effectively. The purpose of including a focus on both the individual Officer and that person's Office is to ensure a full analysis of the Officer's performance. The review process is not intended to be an in-depth program audit. Reviews should begin by considering the relevant job description. The job description will include among other things the definition of a set of goals and activities. The review committee will then determine how well the individual has carried out those activities and achieved those goals. If a recent job description is not already available at the time of the review, one should be composed by the Officer under review and his or her supervisor. Composition of the Review Committee: Each review committee will consist of five individuals: two faculty and three others in the case of reviews of non-academic officers; three faculty and two others in the case of academic officers. The faculty members shall be appointed by CAPT, after consultation with the FEC, the person being reviewed, and the President. Detailed Procedures: 1. The review process will be initiated by the President at the beginning of the appropriate academic year, but in no case later than November 1st. 2. In consultation with the President and the officer being reviewed, the committee will review the job description for current adequacy, will draw up a list of the specific office functions to be evaluated along with the individual officer, and will determine what individuals will be contacted and asked for comments. The officer under review may add names of particular individuals, from either inside or outside the College, to the list of those to be contacted. 3. After reading the letters of evaluation and before writing the summary report, the review committee will meet separately with the officer under review and the President. 4. The summary report will be given to the officer under review no later than April 1st. A discussion of the report with the committee shall be scheduled for the officer being reviewed shortly thereafter, but in any case no later than May 1st. 5. The President and the Chairperson of the Review Committee will meet with the CAPT to provide an oral report summarizing the results of the review. The members of the CAPT shall be bound by its rules of confidentiality in not discussing the report with any individuals outside the CAPT, or disseminating its contents in any manner. 6. The  XE "Committee on Appointments, Promotions, and Tenure:review of senior administrative officers" CAPT will have the responsibility of monitoring the review process.  XE "President's Cabinet:review and confidentiality" Confidentiality: It is extremely important that the rights of both the Officer being reviewed and those providing comments be protected. Strict rules of confidentiality are therefore necessary. 1. All proceedings of the Review Committee will be held in the strictest confidence. Members of the committee will be asked to accept the same code of confidentiality that is adopted by the members of CAPT and CAFR. 2. Evaluations received by the committee will be kept in confidence. The President will have access to all evaluation materials. The Officer being reviewed will not see them and they will be filed in a sealed, confidential file in the Office of the President for a minimum of three years or as long as the person under review continues in his or her position. The file will then be destroyed. 3. The final summary report of the committee will also be kept in confidence and will be held in the same sealed file with the evaluations for a minimum of three years or as long as the person under review continues in his or her position. It will not be shown to anyone other than the members of the original review committee, the President and the officer being reviewed. Members of a review committee for a particular officer shall not have access to previous reviews of that officer. However, the officer being reviewed may, if he or she chooses, share parts or all of the summary report with others. Changes in Procedure: Changes in these procedures must be agreed upon by CAPT and the President.  This statement is ϳԹ's adaptation of the 1966 Statement on Government of Colleges and Universities by the American Association of University Professors as amended. Reprinted in AAUP Policy Documents & Reports, 9th Edition, 2001. Some changes in wording and emphasis have been introduced.  This statement is ϳԹ's adaptation of the 1940 statement of principles by the American Association of University Professors as amended. Reprinted in AAUP Bulletin, Autumn, 1968, Vol. LIV, no.3, pp. 384-385. Some changes in wording and emphasis have been introduced.  Specific dates determined by CAPT and published in its annual Operating Code and Calendar.  See annual CAPT Operating Code and Calendar  Ibid.  Ibid.  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