ࡱ> UWTa Kjbjb ,`E%J84J{ ZZ"||||||,+"R}$ ||||| ||5 |p||d @|rTN I=K 0{ %%%%JJJJCurriculum Committee Criteria and Procedures for FACULTY-LED STUDY ABROAD COURSES AND PROGRAMS By their very nature study abroad courses involve educational, geographic, financial, and administrative elements that go well beyond most traditional, classroom-centered courses. While the central criterion in evaluating proposals for this type of course is the educational value of the travel component, the unique nature and cost of short-term study abroad courses lead the college to use an extended time frame and more extensive criteria for their development and review. Given the preparation time and resources required for study abroad courses, an expression of intent to propose a short-term study abroad course or program should follow the deadlines outlined below. The Curriculum Committee will review and approve courses based upon their pedagogical merit, but because of financial and administrative factors, the final decision to offer a short-term study abroad course rests with the Dean of the Faculty in consultation with the directors of the Office of International Programs or Summer Sessions. For most short-term study abroad courses, including courses already on the books, sponsoring faculty should anticipate a 12-18 month process of proposing, planning and preparing the course. For example, faculty proposing a study abroad course for academic year (winter or spring break) 2008 should submit expression of intent by October 15, 2006. Faculty proposing a study abroad course for summer 2007 should submit expression of intent by June 1, 2006. Short-term study abroad courses offered during winter or spring break should respect the existing academic calendar by scheduling travel to and from the destination when classes are not in session. 1.) PROCESS AND DEADLINES A limited number of short-term study abroad courses are expected to be approved for each academic year. The number of courses will not usually exceed four; the number of students will not usually exceed 60, unless resources allow. Deadlines for courses during winter break All sponsoring faculty must consult with the Office of International Programs for any study abroad course offered during winter break. Oct. 15 Submit to the Director of the Office of International Programs an Expression of Intent to propose an existing or new study abroad course for the following spring term. The Director of the Office of International Programs will consult with the Dean of the Faculty, the Dean of Special Programs, and others as appropriate and will provide an initial response by the end of the semester. Dec. 1 Following upon consultation between the sponsoring faculty and the Director of the Office of International Programs, review of initial proposals and recommendation of courses will be made by the Dean of the Faculty, the Director of the Office of International Programs, the Director of Summer Sessions, the Chair of Curriculum Committee, and the Chair of the Committee on Educational Policies and Planning. Jan. 15 Upon the approval of the initial proposal, sponsoring faculty creating new courses submit a final proposal to the Curriculum Committee through the Associate Dean of the Faculty for the following spring term, with all the appropriate signatures. Courses that contribute to an Interdisciplinary Program must also be signed by the program director before being submitted to the Associate Dean. Feb. 1 Announcement of short-term study abroad courses for following academic year. Deadlines for spring term courses All sponsoring faculty must consult with the Office of International Programs for any study abroad course offered during the spring term (includes spring break or extending a spring semester course beyond the end of the spring semester). Oct. 15 Submit to the Director of the Office of International Programs an Expression of Intent to propose a new or existing study abroad course for the following spring term. The Director of the Office of International Programs will consult with the Dean of the Faculty, the Dean of Special Programs, and others as appropriate and will provide an initial response by the end of the semester. Feb. 1 Following upon consultation between the sponsoring faculty and the Director of the Office of International Programs, review of initial proposals and recommendation of courses will be made by the Dean of the Faculty, the Director of the Office of International Programs, the Director of Summer Sessions, the Chair of Curriculum Committee, and the Chair of the Committee on Educational Policies and Planning. Mar. 15 Upon the approval of the initial proposal, sponsoring faculty creating new courses submit a final proposal to the Curriculum Committee through the Associate Dean of the Faculty for the following spring term, with all the appropriate signatures. Courses that contribute to an Interdisciplinary Program must also be signed by the program director before being submitted to the Associate Dean. May 1 Announcement of short-term study abroad courses for following academic year. Deadlines for summer term courses All sponsoring faculty must consult with the Office of Summer Sessions for any study abroad course or program offered during the summer months. June 1 Submit to the Director of Summer Sessions an Expression of Intent to propose a new or existing summer study abroad course or program for the following summer. The Director of Summer Sessions will consult with the Dean of the Faculty, the Dean of Special Programs, and others as appropriate and will provide an initial response by midsummer. Sept. 1 Following upon consultation between the sponsoring faculty and the Director of Summer Sessions, review of initial proposals and recommendation of courses will be made by the Dean of the Faculty, the Director of the Office of International Programs, the Director of Summer Sessions, the Chair of Curriculum Committee, and the Chair of the Committee on Educational Policies and Planning. Oct. 15 Upon the approval of the initial proposal, sponsoring faculty creating new courses submit a final proposal to the Curriculum Committee through the Associate Dean of the Faculty for the following spring term, with all the appropriate signatures. Courses that contribute to an Interdisciplinary Program must also be signed by the program director before being submitted to the Associate Dean. Dec. 1 Announcement of short-term study abroad courses for following summer. Sponsoring faculty submit a proposal that should describe both the on-campus and off-campus components of the course as appropriate. If a study abroad course is attached to a new credit-bearing on-campus course, then submit a separate proposal for the on-campus course. If a study abroad course is attached to an existing credit-bearing on-campus course(s), then describe the relationship between the study abroad course and the on-campus course(s). As required for any course, study abroad course proposals must include a syllabus and acquaint the committee members with the topics and student learning objectives of the course. In addition, study abroad course proposals must include materials about travel plans, costs and budgets, and other administrative considerations. 2.) CRITERIA FOR SHORT-TERM STUDY ABROAD COURSES AND PROGRAMS a.) FACULTY QUALIFICATIONS: Sponsoring faculty must obviously possess the academic expertise to inform and guide the proposed course of study. In the case of study abroad, however, the faculty must also have sufficient experience with the culture of the host country or at least be able to identify host-country guides who can support the project. Faculty who lead a group of students abroad must also possess the personal qualities that are needed for a venture of this sort to be successful: above all, a high level of commitment to organizing and leading the project, demonstrated organizational skills, responsibility and reliability, resourcefulness, and a readiness to provide a level of personal guidance to students that is well beyond the expectations of the traditional classroom environment. b.) STRUCTURES FOR SHORT-TERM STUDY ABROAD COURSES Study Abroad courses may be established departmental "special topics" courses, other established courses with content that lends itself to a study abroad structure, or new courses proposed to the Curriculum Committee by a department or program. Alternatively, for interdisciplinary courses that dont fit within an existing department or program, TX300/TX200: Travel Seminar (1-6 semester hours) may be an appropriate course designation. TX300 and TX200 may count as general elective credit or, with the prior approval of the Curriculum Committee, may count toward a specified all-college, major, or minor requirement. Prerequisites to be proposed by the instructor(s). Generally, we encourage faculty to offer courses within a specific department to help internationalize each department's curriculum in a way that the TX 300/200 designation might not. Moreover, connections to a given department or program also offer a level of accountability for the course and the program in a way that general elective credit may not--especially for courses offering credit at the 300-level. c.) GENERAL COURSE CRITERIA Short-term study abroad courses must offer a carefully structured, focused, and challenging learning experience. Initial proposals are reviewed by the Dean of Faculty, Chair of CEPP, Chair of Curriculum Committee, Director of Summer Sessions and Director of the Office of International Programs. Recommendations are made based on course quality, balance among the disciplines, frequency of offerings from departments and programs, resource allocations, and unique opportunities for students. In particular, factors considered may include: How the course fits into College priorities and programs The quality of the course Whether the course has been previously proposed Whether the faculty member and/or department or program has offered off-campus programs in the past Whether the department or program proposing the course has offered a similar course (on or off campus) Whether the department or program will incur costs to substitute courses if the faculty members teaching load is affected by the course Whether the host country is one in which ϳԹ offers existing programs Whether the host country or region is one which ϳԹ students are otherwise unlikely to experience as part of an academic program Whether the host country or region is deemed safe based on health or political risks Whether the course is financially viable (exclusive of financial aid implications) Course proposals must: set forth specific learning tasks and goals for students that integrate critical inquiry, course materials, and active learning into the off-campus learning experience (e.g. reserving time for class meetings or discussions while traveling; assigning short readings or reports for the off-campus program; developing student-led activities; developing assignments that ask students to engage materials in museums or on tours or in conversations). For example, if students are asked to keep journals, what kinds of prompts will push students to integrate course readings or lecture material into their analysis? If students are visiting museums, will they be asked to select a work of art or an exhibit and to explore how that exhibit engages a course theme/unit in a journal or paper, or discuss the work with other students while they are in the museum? How will instructors evaluate/assess the effort by students to grapple with complex issues or challenging environments encountered on the trip? define the links between the course and the department or program proposing the course show that the discipline(s) or objects of study involved in the short-term study abroad program clearly lend themselves to the compressed period of study being proposed and make significant use of the educational and cultural resources of the off-campus location(s). (In other words, why does this need to be short term and abroad?) in short, define how the off-campus learning experience promotes student knowledge and abilities beyond observation and towards interaction and engagement with people or places on the itinerary. d.) GUIDELINES FOR CONTACT HOURS AND CREDITS Contact hours of formal instruction must meet ϳԹ and New York State Education Department expectations for lecture, lab, and studio courses (and also see State Ed guidelines for "activity supervised as a group, such as field trips"). All ϳԹ short-term study abroad courses should generally be guided by the following criteria (based on contact hours for lecture/discussion mode): 1 credit At least 15 instructional hours 2 credits At least 25 instructional hours 3 credits At least 37.5 instructional hours 4 credits At least 50 instructional hours 5 credits At least 62.5 instructional hours 6 credits At least 75 instructional hours NOTES ON CONTACT AND CREDIT HOURS: We assume that the most valuable 1-2 credit short-term courses will extend from or be the prelude to a course offered on the ϳԹ campus, though stand-alone courses of this sort may demonstrate their own merits to the Curriculum Committee. For courses that rely somewhat less on lectures and discussions and more on laboratory or field work, on studio experience, or on students independent research, the Curriculum Committee will need to determine, according to established ϳԹ practices and State Ed guidelines, the appropriate relationship between credits and the number of "instructional hours." While the student's self-directed travel or study is of great value in its own right, it cannot diminish the amount of organized, formal instruction required for the credit minimums. That being said, given the nature of study abroad, particularly when it includes substantial travel and site visits, it is understood that instructional hours are not limited to those occurring within a traditional classroom. Because the location of a study abroad course should be inseparable from the location of the learning, we expect faculty proposals to indicate both where and when formal instruction takes place. 3.) GENERAL RESPONSIBILITIES FOR SHORT-TERM PROGRAMS ABROAD The successful short-term program abroad will be the result of a solid and active collaboration between the faculty sponsor(s) and the Director of International Programs and/or the Director of Summer Sessions. Faculty leading short-term programs abroad will be responsible for: Designing the academic program and all instructional materials, including a detailed syllabus, list of readings and other resource materials, and a detailed itinerary relating sites visited to the subject matters of the course(s) or seminar. Locating and evaluating resources in the host country for classroom space, student housing, local transportation, etc. Obtaining accurate cost information on the rental fees for classroom space, local transportation, student and faculty housing, and any expenses associated with field trips (e.g., entrance fees, lecturing permits, etc.). Attending well in advance of departure to all financial arrangements needed to meet program costs in the U.S. and abroad, according to established ϳԹ financial policies and procedures. Examining all aspects of students health and safety with respect to travel in general and the host location in particular. Promoting the program to students through flyers, information meetings, etc. Providing the Office of International Programs and/or the Director of Summer Sessions with general text describing the program and developing recruitment materials. Reviewing applications and selecting program participants in collaboration with the Director of International Programs and/or Director of Summer Sessions. Developing pre-departure materials to prepare students for the program and to enter the host country and host culture. Holding pre-departure orientation for program participants. Obtaining receipts and keeping accurate records of all program-related expenses incurred abroad. Submitting an expense report to the Director of International Programs or the Director of Summer Sessions within ten days of the end of program. Within 60 days after the course is completed, the instructor must submit a report to the Dean of Faculty, Chair of CEPP, Chair of Curriculum Committee, Director of Summer Sessions and Director of the Office of International Programs which describes the strengths and weaknesses of the course and program, so that the knowledge acquired may be applied to subsequent short-term travel courses. . The Director of International Programs and/or Director of Summer Sessions will be responsible for: Working with faculty to develop a realistic program budget and to set program costs. Advising faculty throughout the development of the proposal for a short-term program abroad. Organizing international flights and other transportation within the U.S. Helping create promotional materials (e.g., brochures, flyers) and application forms. Assisting with promotion of the program. Serving as a central resource for information on the program. Setting deadlines and overseeing the application process. Managing program finances, including payment and collection of deposits, billing of students, and establishing payment and withdrawal schedules and policies. Providing faculty with general information on cultural adjustment, emergency contacts and procedures, and health and safety resources for orientation. Assisting with the pre-departure orientation. Assisting Faculty with visa applications and/or other necessary documents to lead the program overseas.     PAGE  PAGE 2 1_`aX "   wx^H"""%~+,--33?7^77788k;x;==A=I=======> ?SGG~KKKKKKjhAUhAOJPJQJ hA0J hACJ hA6 hA5>* h_2hAhACJOJQJ hA5 hA>* hA5CJhAE1_`a>?W X ! 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